Address
Form of workUnder limited supervision, the Account Clerk Supervisor I plans, directs, evaluates, and participates in the work of an office support unit responsible for account and statistical record-keeping activities in a manual or automated environment; establishes and maintains minor administrative records; and performs related work as required.
The Account Clerk Supervisor I is the first supervisory level in the Account Clerk series.
The Account Clerk Supervisor I differs from the Account Clerk Supervisor II in that the latter is responsible for supervision of Account Clerk Supervisors and other lead-workers in a complex, multi-level organizational structure.
The Account Clerk Supervisor I is the first supervisory level in the Account Clerk series.
The Account Clerk Supervisor I differs from the Account Clerk Supervisor II in that the latter is responsible for supervision of Account Clerk Supervisors and other lead-workers in a complex, multi-level organizational structure.
Duties may include, but are not limited to, the following:
- Plans, assigns, supervises, and reviews the work of a unit of employees performing fiscal and statistical record-keeping activities in a manual or automated environment.
- Selects, trains, evaluates, and disciplines subordinate staff.
- Determines need for staff training and oversight, and provides appropriate training and direction.
- Schedules and monitors workload to ensure completion within established regulations, procedures, and timelines.
- Develops or revises work practices and procedures to ensure efficiency and conformance with technical requirements and management direction.
- Holds individual or group meetings to explain or interpret rules, regulations, and work procedures.
- Performs the more difficult financial accounting duties assigned.
- Maintains financial, statistical, work, payroll information, and case record information.
- Handles difficult interactions with the public and explains regulatory and procedural guidelines.
- Establishes and updates administrative records and summaries for sections supervised such as: budgetary, personnel and payroll records, inventory control, workload, workflow and production output, and regulatory and procedural manuals.
- Oversees and operates automated systems that involve interpretation of requirements.
- May generate and/or oversee the production of fiscal and statistical reports through automated systems.
- Locates discrepancies related to the compilation and recording of information and reconciles reports to control documents or offset balances.
- Composes reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
- Compiles multiple pieces of information clearly and concisely into an organized and understandable written report/document.
- Performs related duties as assigned.
EMPLOYMENT STANDARDS
Knowledge of:
Knowledge of:
- Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
- Bookkeeping, accounting, and financial auditing procedures.
- Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
- English grammar, vocabulary, spelling, punctuation, and composition.
- Supervisory and staff development techniques and practices.
- Computer terminology and the use of automated systems in an office environment.
- Common word processing, spreadsheet, and database software packages.
- Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
Ability to:
- Organize, direct, and prioritize unit activities.
- Select, train, supervise, evaluate, and discipline subordinate staff.
- Read, understand, and apply rules, regulations, accounting practices, and procedural guidelines.
- Communicate the interpretation and application of complex regulations and procedures pertaining to the responsibilities of the unit.
- Perform very complex accounting and statistical record keeping tasks.
- Operate the department's automated system as it relates to the fiscal programs of the department.
- Enter data quickly and accurately into automated system.
- Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
- Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
- Maintain journals, ledgers, and complex accounting and case records.
One (1) year of full-time experience performing advanced journey level or lead worker clerical accounting work, involving the maintenance of fiscal and statistical records in an office environment.
EXAMINATION INFORMATION
QUALIFICATIONS APPRAISAL PANEL - WEIGHTED 100%
The Qualifications Appraisal Panel examination will consist of an oral interview either virtually or in person. In order to obtain a position on the eligible list, a minimum rating of 70% must be attained.It is anticipated that the examination will be held during February 2023. Competitors who do not appear for the examination will be disqualified.
EDUCATION & EXPERIENCE EXAMINATION
The Education & Experience examination is based solely upon information provided from the application and supplemental information (e.g., resumes, transcripts). Information provided from the application and supplemental information will be assessed compared to a standard developed in relation to the elements of the. Special care should be taken to submitting a complete description of your education and experience relevant to the typical tasks, scope, and minimum qualifications stated on this bulletin. Supplemental information will be accepted, but competitors should read this bulletin carefully to determine what kind of information will be useful to those individuals completing the evaluation. In order to obtain a position on the eligible list, candidates must receive a minimum rating of 70% on the examination. Examination administration and processing time is approximately two weeks after the closing date of the job bulletin.
ELIGIBLE LIST INFORMATION
A departmental open eligible list will be established for the county of Madera. The list will be utilized for six months after it is established and may be extended for up to an additional year.
SPECIAL TESTING ARRANGEMENTS
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-323-2360 upon notification that your application has been approved. Documentation from medical, military, school or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.
APPLICATION DOCUMENTS
If you are using education to meet the minimum qualifications, you must attach your transcripts to your application. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts may be required upon appointment. Please redact birthdates and social security numbers.
GENERAL INFORMATION
MSS reserves the right to revise the examination plan to better meet the needs of the recruitment if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.
If you meet the requirements stated on this bulletin, you may take this examination. Your performance in this examination will be rated against predetermined rating criteria. All competitors who pass will be added to the eligible list. Meeting the entry requirements does not assure success in the examination or placement on the eligible list.
General Qualifications: Applicants must possess essential personal qualifications including integrity, initiative, dependability, good judgement, the ability to work cooperatively with others, and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. As part of the hiring process, a background investigation may be required.
EQUAL EMPLOYMENT OPPORTUNITY
The Merit System Services program is committed to equal employment opportunity for all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
ABOUT MADERA COUNTY
Madera County is located at the geographic center of California, in the heart of the San Joaquin Valley and the central Sierra Nevada mountains. The south-easternmost section of beautiful Yosemite National Park is also located in the northeastern portion of Madera County. Employment in the County shows that 54% are employed in the private sector, 12% in government, and 34% are self-employed. The County enjoys a favorable cost of living, lower than the national average, with housing costs coming in lower than the California average. The area is rich in agriculture, and is home to many fine wineries, the Madera Wine Trail, and many family-friendly parks and trails. Many outdoor recreational opportunities are available within Yosemite.
Employment Type: Full-Time
