Account Clerk I

Agency: Department of Human Services

Location: Springfield, IL, US, 62703

Job Requisition ID: 34330

Opening Date: 01/17/2024

Closing Date: 01/30/2024

Salary: Anticipated Salary: $3,315. - $4,364. per month ($39,780 - $52,368 per year)

Job Type: Salaried Full Time

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC014

***MUST APPLY ONLINE ***

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-76-34330

Position Overview

The Division of Mental Health is seeking to hire an Account Clerk I to perform beginning level clerical accounting work in maintaining records for the Fiscal Unit. Performs daily pre-audit of travel vouchers, enters data into computer and maintains log of travel activity. Assists with grantmaking and procurement document compilation and dissemination. Maintains equipment inventory.

Job Responsibilities

• Prepares invoice vouchers for Central Office purchases.
• Maintains equipment inventories and conducts annual inventory.
• Performs clerical accounting work in pre-audit and data entry of travel vouchers.
• Assists with grant and contract annual rollover and renewal process in electronic tracking systems.
• Assists with grantmaking and procurement document compilation and dissemination as well as entry and update of records in the Governor’s Office of Management and Budget / Grant Accountability and Transparency Act (GOMB/GATA) website.
• Maintains provider electronic files and paper files.
• Serves as the timekeeper for identified program staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of high school.

Conditions of Employment

• Requires the ability to utilize office equipment, including personal computers, Microsoft Office Suite, Word, Excel and PowerPoint.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday-Friday 8:30am-5pm

Fiscal Operations
Work Location: 600 E Ash St Springfield, IL 62703-2925

Division of Mental Health

Bureau of Organizational Development

Community Grants – Fiscal Support
Agency Contact: DHS.HiringUnit@Illinois.gov

Job Family: Fiscal, Finance & Procurement

About the Agency:

The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

A Pension Program

Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

3 Paid Personal Business Days annually

12 Paid Sick Days annually (Sick days carry over from year to year)

10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

*Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)

13 Paid Holidays annually, 14 on even numbered years

Flexible Work Schedules (when available dependent upon position)

10 Weeks Paid Maternity/Paternity Leave

Deferred Compensation Program - A supplemental retirement plan

Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

5% Salary Differential for Bilingual Positions

Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Must apply online.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $3,315.00 - $4,364.00 per month

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have knowledge, skill and mental development equivalent to completion of four (4) years of high school?

Work Location: In person