Account Analyst I

Description
Broad Scope & Function
The Account Analyst I (Analyst) is a member of a team of professionals serving the account administration needs of CAIN off-campus clients. The Analyst is the lead fiscal administrator and primary contact for a portfolio of accounts with expenditure activity totaling $2-$10 million per year performing a variety of program, budget and fiscal analyses, and accounting functions. The Analyst administers diverse funders from state, federal, non-profit, and private sources from throughout California. The Analyst ensures compliance with the policies and procedures of University Enterprises, Inc. (UEI) and the requirements of the funding agencies in addition to federal and state government regulations and standards. The Analyst functions as a liaison between UEI and client administrators. The Analyst provides work direction to administrative support staff. The Analyst evaluates internal policies and procedures advising management on their effectiveness. The Analyst may be assigned special projects to resolve complex issues in order to improve the efficiency, effectiveness, and development of the office and the organization. Occasional local or out-of-area travel may be required.
Reporting Relationship
The position reports directly to and receives general direction from the Contract and Account Manager. Provides lead direction to administrative support staff. The position may receive periodic work direction from the Account Analyst II.
Benefits

• Participation in CalPERS Retirement Program
• Paid Vacation Time - starting at 6.66 hours accrued/month
• Paid Sick Time - 8 hours accrued/month
• Paid Holidays - 14 paid holidays per year including paid time off the week between Christmas Day and New Year's Day as the CSUS campus is closed
• Excellent medical benefits - 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage
• Educational Assistance Program for employees and/or dependents
• Child care subsidy
• View a comprehensive list of all of the benefits at https://simplebooklet.com/benefitsataglance.

Application Instructions
This position is open until filled with a priority review date of March 11, 2024
Please include the following with your application:

• Resume

If this document is not included, your application materials will not be considered. Please include your employment history in the "Employment Experience" section of your application in addition to submitting your resume.
Conditions of Employment
The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa).
This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees' Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.
It is strongly recommended that all University Enterprises, Inc. employees follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Duties and Responsibilities

1. Administers externally funded projects, such as contracts, from project initiation to closing along with subsequent audit requirements and record retention.
2. Analyzes complex documentation at receipt of a contract and as needed throughout the length of the term to determine, record, and take action on items such as key deliverables, reports, compliance issues, and deadlines.
3. Communicates continually verbally and in writing and meets as needed with external clients to clarify and interpret contract guidelines, policies, and procedures; and assists with tasks such as determining employment needs.
4. Reviews, edits, and provides first-level approval for student jobs in UEI applicant tracking system. Ensures job requisitions are within appropriate guidelines with contract requirements (i.e. majors align with job duties, GC 19133 compliance, pay rates, pre-employment clearances), works with requesting manager regarding revisions or questions on the posting.
5. Reviews, audits, and approves all expenditures (e.g., travel requests, hiring documents, and background checks) daily on assigned projects to ensure compliance and accuracy; downloads data and creates tables and spreadsheets for analyzing activity and reporting.
6. Reviews account balances and expenditure activity; initiates and prepares journal entries to transfer expenses; and initiates invoices and clears outstanding advances.
7. Monitors budget balances, project termination dates, communicates the status, and suggests solutions to account challenges to all necessary parties.
8. Provides and initiates training to project staff and/or clients in the areas of UEI electronic systems, policies, forms, and procedures.
9. Develops and maintains effective working relationships internally and externally; works to resolve disputes between UEI and clients.
10. Assists the management team in working with federal, state, and CSU system auditors to provide information and answer questions for audit compliance reviews.
11. Represents UEI at on or off-campus functions and meetings as required.
12. Provides training and work direction to administrative support staff.
13. Provides feedback on ways to improve policies and procedures to better serve clients.
14. Performs other job-related duties as assigned.

Requirements
Minimum Qualifications

1. Bachelor's degree in accounting, business administration, public administration, or related area, or equivalent combination of education and/or work experience.
2. Self-directed with the ability to plan, organize, coordinate, and perform work independently, function in a detail-oriented capacity, and respond effectively and with flexibility to changes in priorities and deadlines.
3. Demonstrated experience with contracts; ability to interpret contract regulations, policies, procedures, and administration of contract deliverables.
4. Demonstrated understanding of financial records development, maintenance, and reporting; knowledge of the principles of accounting, budget development, and maintenance.
5. Ability to research, analyze, and interpret information and data including internal policies and procedures, using creativity and ingenuity to develop effective solutions to challenges and make recommendations.
6. Excellent interpersonal, oral, and written communication skills in English; ability to read and interpret complex documents and to understand a wide variety of legal, financial, and administrative concepts; ability to present information and ideas in a clear and concise manner.
7. Demonstrated experience using word processing, spreadsheet, and email software such as the programs in the Microsoft Office Suite; ability to learn and operate specific software used for financial recording, tracking, and reporting of proposed and awarded grants and contracts.
8. Demonstrated experience effectively communicating and maintaining cooperative working relationships with all levels of employees and/or customers while maintaining a professional demeanor and exercising tact and good judgment; ability to manage sensitive information and situations.
9. Ability to function effectively as part of a team; establish and maintain cooperative working relationships with a variety of internal and external stakeholders such as contract and project representatives.
10. Ability to train others on new skills and procedures and the use of various online software programs.
11. Ability to maintain and improve skills and knowledge of the field through researching, reading, and understanding a variety of materials and resources.
12. Knowledge of general human resources and payroll policies and procedures.
13. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

1. Demonstrated experience with Central Square Finance Enterprise or similar accounting and grants management software.
2. Demonstrated knowledge of online applicant tracking systems and human resource information systems.

Physical Requirements
With or without reasonable accommodation: Sits for extended periods; frequently stands and walks; manual dexterity and hand-eye coordination; correctable hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, and fax machines.
Working Conditions
Work is performed in an office environment; continuous contact with UEI staff and representatives of funding agencies.
Work Schedule

• 40 hours per week
• Monday - Friday 8AM - 5PM
• Summer hours: Monday - Friday 7:30AM - 4 PM