Academic Project Manager

Academic Project Manager

Department: Administration

Reports to: Chief Academic Officer (CAO),Day and Evening Principals

FLSA Status: Exempt

Hours: 8:30 am to 5:30 pm Monday through Thursday;

8:30 am to 12:30 pm Friday

Purpose of position

The position of Academic Project Manager is essential for the daily functioning of the school’s administration and instructional programs. The primary duties of the Academic Project Manager are to provide high-level administrative support to CAO and school principals so that day-to-day operations and programmatic activities are implemented in an effective, organized, and timely manner. Additionally, this position is responsible for supporting students’ events such as orientation and community meetings.

As a member of The Next Step community, the Academic Project Manager values academic achievement, persistence and responsibility, structure and support, and collaboration and respect.

Qualifications

• Bachelor’s degree (preferably in education or closely related field)
• Three-to-five years of experience in a comparable position
• Experience working in a multicultural setting (preferably youth-focused)
• Bilingual in Spanish and English with outstanding written and verbal skills in both languages

Essential Skills (including Technical Skills) and Experience

• Ability to follow instructions from multiple supervisors; to understand those instructions with little or no follow-up; and to convey them to others with clarity and consistency
• Ability to communicate with people at all levels within the organization as well as with external vendors, contractors, clients, and stakeholders with a high level of professionalism and a strong emphasis on customer satisfaction
• Ability to produce letters, memos, e-mails, contracts, reports, and other written communications with proficiency, clarity, and precision
• Ability to work directly with others and be the first line of communication between supervisors and their supervisees, clients, and collaborators when needed

• Ability to keep the working day in order, often multitasking and tending to the needs of many employees
• Ability to manage time effectively, prioritizing tasks and projects in a logical order so that both day-to-day and long-term duties are completed within established patterns and deadlines
• Ability to work effectively under pressure while preserving a positive outlook and focus on customer service

• Proficiency with Google Suite, Microsoft Word, Excel, PowerPoint, and other software used for general office communications
• Ability to quickly learn and master the user and administrative sides of new software and online programs used for instructional and administrative purposes
• Ability to design and maintain digital filing and record-keeping systems
• Ability to apply analytical and critical thinking skills to research, compare, and select resources and materials required for the daily functioning of the school’s administration and instructional programs

Responsibilities:

• Assist CAO and principals with day-to-day logistical and administrative tasks (filing, copying, organizing materials, ordering, and tracking materials, maintaining inventories, setting appointments, coordinating meetings, etc…)
• Assist CAO and principals with logistical and administrative aspects of professional development activities (maintaining the PD calendar, coordinating with internal and external presenters, preparing materials, ordering food/refreshments as applicable, and setting up for activities)
• Lead the organization and deliver an effective and comprehensive orientation program that will provide a full picture of The Next Step PCS and the programs and opportunities for new students;
• Lead the preparation and completion of the community meetings for students, under the direction of the principals.
• Complete student meetings and/or surveys to gather student feedback and input related to school initiatives as needed.
• Manage the onboarding, assignment, and billing processes for substitute teachers, tutors, and volunteers in both the day and night programs
• Assist the instructional leadership team with procurement, management, distribution, and maintenance of administrative supplies and instructional resources and materials
• Maintain school-wide inventory of textbooks and workbooks used in each course and replenish stock as needed for the beginning of each semester/school year
• Assist CAO and principals with staff recruitment activities including advertising, screening interviewing, on-boarding, and training
• Assist with collection of curriculum development documents and tracking of compliance rates among teaching staff
• Assist with collection and processing of employee time sheets and leave request forms
• Assist with management of technology-based programs for the classroom (including but not limited to Schoology, Achieve3000, Aztec Software, IXL, MyFoundationsLab, MyFoundationsLab GED Prep, Interactive Whiteboards, and related applications, and others)
• Assist CAO and principals with handling incoming and outgoing communication, scheduling meetings, maintaining files, preparing and reviewing documents, and performing general administrative work
• Other duties as assigned

General responsibilities of all staff members

As a member of The Next Step staff, this position also involves the following:

• Fully embrace and promote The Next Step’s mission, vision, and core values of Community, Collaboration, Courage, Trust, & Equity and Excellence.
• Develop and maintain positive and supportive relationships with all students
• Consistently implement school-wide expectations in classrooms and common areas
• Participate actively in special events, including field trips, community days, college tours, graduations, etc.
• Participate actively in school responsibilities such as hallway and lunch supervision
• Work cooperatively with colleagues to develop and implement effective and relevant policies
• Adhere to school policies as described in the personnel manual and/or staff handbook
• Reflect upon performance, set goals for improvement, and take advantage of training opportunities to learn and implement effective strategies
• Participate in assessment administration as needed throughout the school year
• Participate in weekly staff meetings, school assemblies, and any other meetings assigned in relation to the position
• Maintain an organized, clean, and inviting work area

Job Type: Full-time

Pay: From $68,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Education:

• Bachelor's (Required)

Experience:

• Administration: 3 years (Required)

Language:

• Spanish (Required)

Ability to Relocate:

• Washington, DC 20009: Relocate before starting work (Required)

Work Location: In person