About McKinley Advisors

McKinley Advisors is an award-winning association consulting firm providing tailored research and strategy services to solve the unique challenges of mission-driven organizations. The work the McKinley team delivers is consequential. Our clients have a direct impact on society, from improving healthcare outcomes to creating a more sustainable future for our planet and its people. We take that responsibility seriously. 

Our team is composed of amazing individuals, each with a rich and diverse background and all sharing a commitment to deliver exceptional client experiences. McKinley Advisors was recently recognized as one of the “Best Places to Work” by the Washington Business Journal for the third consecutive year.

McKinley provides the option to work in-person in our Washington, D.C. office or remotely in approved jurisdictions.

Job Description

McKinley’s Project Managers are integral to the firm’s ability to deliver exceptional value to its clients and support the McKinley team to do its best work. Across both internal and external projects, McKinley upholds strong project management practices that balance consistency and quality with creativity and innovation. Our Project Managers and consultants are mutually supportive; both bring unique, critical skill sets and perspectives to our work.

The Associate Project Manager is a key partner to and team member on our client delivery teams staffed on some of McKinley’s most established project types, like strategic planning and survey research. This role has visibility and access into a diversity of challenges and stakeholders across the association landscape, ensuring every day is dynamic and varied. The Associate Project Manager provides the highest level of service to McKinley’s association and non-profit clients, and their volunteers. With guidance from the project lead and project team, the Associate Project Manager is involved with project planning, execution, monitoring, and closure, and helps maintain consistency, collaboration, transparency, coordination, and organization throughout the project.

The ideal candidate has skills in project management and communication, both with external clients and internal teams.

Who you are…

• A creative collaborator that is always seeking new ways to reach and engage diverse stakeholders. 
• An organized and methodical planner that maps workflows and milestones to successfully implement and create project plans, and guide project teams. 
• A well managed electronic filing system and streamlined calendar management is extremely satisfying to you. 
• A focused arranger that enjoys sharing tools, processes, and templates with colleagues to help support them in doing their best work.
• A respected colleague, with a strong track record of consistently delivering excellent results, meeting deadlines and upholding McKinley values.

What this looks like…

• Peers think of you as the great connector that is ‘the glue’ to any group effort. You consistently seek a multitude of communication paths to connect, follow-up with, and engage stakeholders.
• You have a successful track record in managing and coordinating stakeholders in building meaningful partnerships that deliver excellent work products. 
• Teammates know exactly where files will be located when you are on their side. They are able to quickly maneuver complex layers of effort, thanks to your due diligence in streamlining and organizing documents, PowerPoint decks, meetings notes and other files. 
• You are the go-to for sharing these resources with your project teams and assisting current and new employees in understanding their applications.
• You model high expectations and performance by persistently creating valuable results and meaningful partnerships with your peers.

RESPONSIBILITIES

Project Management (90%)

• Develop and maintain project workplans, in partnership with the project team, to support on-time and on-scope delivery of the project and to identify potential roadblocks for team discussion
• Draft internal and client meeting agendas, in alignment with project phases, upcoming milestones, and deliverables
• Communicate proactively with internal and client teams about project updates, upcoming action items and meetings, and deliverable development to ensure there is shared understanding and transparency across all team members
• Lead scheduling efforts, including client meetings, internal check-ins, research interviews, etc.
• Employ existing tools and processes to keep project artifacts well organized, easily accessible, and easily understood by all project team members
• Support the project lead in monitoring project budget, scope, and timeline
• Upon project completion, efficiently closeout each project in accordance with established closeout process

Knowledge Management (10%)

• Continually identify ways to innovate delivery methods and formats, and creatively address project needs, especially related to efficiencies in project management and delivery processes
• Support McKinley knowledge sharing and continuous process improvement efforts, including maintaining standard operating procedures (SOPs) and task list templates

QUALIFICATIONS AND SKILLS

• At least two years of communications or project management, or two years of related work experience
• Excellent written and verbal communication skills
• Attention to detail in managing project timelines, action items and follow-up
• Excellent knowledge of Microsoft products (Word, PowerPoint, Excel), Google Suite (Drive, Calendar), and Dropbox
• Experience with project management tools and software, including tools like Teamwork, Google calendar, Calendly, etc., preferred
• Comfortable pivoting between multiple online platforms for both communication and tracking of project management efforts 
• Experience working with associations, preferred
• Ability to manage and follow-up on multiple projects needs in a fast-paced environment often with tight deadlines

Additional Information

EMPLOYEE VALUE AND COMPENSATION

• Starting pay of $61,000 annually, salary commensurate with experience.
• McKinley Advisors provides an excellent and comprehensive benefits package that includes medical, dental, vision, 401k match, ancillary benefits, professional development opportunities, and generous paid time off benefits.
• McKinley Advisors prides itself on being a highly collaborative and engaged workplace; we believe our people are our greatest assets and are always seeking ways to strengthen our work environment and culture.

WORK ENVIRONMENT

• McKinley Advisors is a fast-paced, high-energy firm with a highly motivated staff. This job will experience high work demands under tight timelines requiring a flexible and adaptable approach to daily priorities. This position is sometimes sedentary and there will be long periods in front of the computer, possibly standing or sitting for long periods.
• McKinley’s headquarters office is located in Washington D.C. We also have a core team based in Chicago, with additional colleagues working throughout the U.S. This hybrid position can be performed at home, though it will require some in-office work for client, team and firm-wide meetings.
• For business tax and payroll purposes, McKinley is only able to support employees working from the following states: Alabama, Arizona, Arkansas, Colorado, Connecticut, Delaware, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maine, Maryland, Michigan, Minnesota, Mississippi, Missouri, Nebraska, Nevada, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming. All applicants must be authorized to work in the U.S.

POSITION TYPE

• Full-time, 100% FTE, Exempt

Building a Stronger Us

We are committed to building a work environment that doesn’t just welcome diversity, equity, and inclusion, but celebrates it.

At McKinley our most important value is being human. We put people above everything else and celebrate and support the individuality of our staff.

McKinley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.