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Form of workWe encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging.
To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity. Rydym yn croesawu ac yn annog ceisiadau gan bawb, yn cynnwys grwpiau sydd wedi'u tangynrychioli yn ein gweithlu ar hyn o bryd, ac rydym yn ymfalchio mewn bod yn gyflogwr o safon uchel sy'n denu llawer o ymgeiswyr. Ewch i https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity gael rhagor o wybodaeth am sut rydym yn hyrwyddo amrywiaeth a chynhwysiant yn y gweithle.
HMPPS in Wales: Preventing victims by changing lives HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the people we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners.
The Welsh Language Scheme Welsh Language skills for this post are desirable. HMPPS yng Nghymru: Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i'r pobol rydym yn gweithio a hwy i newid eu bywydau. Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a'r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu.
Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy'n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid. Y Cynllun Iaith Gymraeg Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon. We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve.
We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
Receptionists play a vital support role in probation teams, You are the first point of contact the public, internal and external stakeholders have with the business. We're looking for empathetic, patient and organised people to join us in this varied role, which offers the chance to make a difference, gain new skills and build a rewarding career within the Probation Service If you are successful in the recruitment process and join the Probation Service, your starting salary will be 19,465. The Probation Service offers the opportunity for annual pay progression.
The table below shows the pay increases a Case Administrator could receive: April 2023 1 October 2023 1 April 2024 1 October 2024 19,465 19,951 21,250 22,320 Overview of the job This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities. The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.
The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided. The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity. The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need. Summary To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures. Responsibilities, Activities & Duties The job holder will be required to carry out the following responsibilities, activities and duties: To be first point of contact for Probation Service and greet people on probation and visitors professionally both face to face and via telephone and email, logging their arrival and departure, ensuring the appropriate member of staff is notified and issue visitor passes and security fobs as necessary.
Through observation and situational awareness to use tact and diplomacy to diffuse potentially violent situations and recognising where additional support is required, be that internal management or external security/policing presence, and to be alert to conversations that might indicate a safeguarding/risk issue and take appropriate remedial action such as emailing the Probation Practitioner and updating Delius. Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager. To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties. To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and in the absence of a line manager to support risk assessments where trained. To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building.
In the absence of the Senior Admin Officer escorting contractors and visitors around the building. Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include: o Process and update computer based and manual files and filing systems o Use a range of computer software in providing comprehensive administration support o Produce a range of documentation and correspondence o To access databases for information as necessary and input information as required o Scanning and archiving data, some of which is sensitive and highly confidential. The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.
The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. Behaviours Delivering at Pace Communicating and Influencing Changing and Improving Managing a Quality Service Ability Must have proven proficiency in ICT skills across the full range of Microsoft Office applications Must have excellent verbal and written communication skills Experience Desirable Has worked in criminal justice field Has experience of working in high pressure/stressful working environments Has experience in customer relations Has worked on a large-scale Change Project/Programme Industry Has worked in field of information management Has a background in assurance work Continuous Improvement experience; understands how to assess process and activity to gauge performance to agree recommendations for positive action Technical Qualifications Essential GCSE A*-C Grade (or equivalent) including Maths and English (and Welsh where applicable) or proven track record in commensurate role Qualifications Desirable IT qualification equivalent, i.e.
ECDL/CLAIT or equivalent work experience to the competency level of ECDL Continuous Improvement - Practitioner (and/or Six Sigma equivalent) - can be obtained when in post Introduction to UK General Data Protection Regulations 2018 accredited course - can be obtained when in post
