Address
Form of workSECRETARY to the PRINCIPAL- 12 MONTHS
QUALIFICATIONS:
Job Goal:
To create an environment that is both nurturing for the student's growth and professional for the development of the staff and teachers.
Essential Functions:
Personnel Record Keeping:
Correspondence:
-All correspondence from Principal to parents, faculty, staff and administration
Conference Schedule:
Bookkeeping and Accounting:
Budget Preparation:
Office Machinery:
End of Year Activities:
Summer Work:
QUALIFICATIONS:
- High School Graduate
- Proficiency on Microsoft Word, Excel, Access and Publisher and other computer software
- Ability to operate business machinery
- Communication skills
- Organizational skills
Job Goal:
To create an environment that is both nurturing for the student's growth and professional for the development of the staff and teachers.
Essential Functions:
- Office Maintenance
- Assist parents on a daily basis
- Assist students on a daily basis
- Answer phones and the door
Personnel Record Keeping:
- Keep a record of daily absences of staff members, arranging for teacher substitutes when needed. Arrange class coverage when there is no substitute available.
- Prepare bi-weekly payroll
- Be sure all personnel addresses, telephone numbers are up to date
- Keep emergency data on each staff member
- Responsible for reporting all opportunity notices and recommendations for hire of personnel to the Human Resources office
- Prepare documents for faculty rating, next year's assignment and observation from Principal; sending all to Superintendent's Office and file copies
- Responsible for keeping CSD forms for teachers
Correspondence:
-All correspondence from Principal to parents, faculty, staff and administration
Conference Schedule:
- Prepare parent-teacher conference schedules, schedule middle school conferences with parents, type and mail both request and confirmation conference letters
- Prepare documents for teachers' conference schedules
- Monthly Building Reports to Superintendent
- Report monthly building and use activities
- Monthly Board Report with student, principal, and assistant principal activities
Bookkeeping and Accounting:
- Keep track of multiple accounts for both principals and teachers, keep receipts and maintain spreadsheet
- Responsible for payment of field trip expenses by making bank deposits and sending correct information to administration
Budget Preparation:
- Prepare budget forms for faculty
- Calculate bid list items
- Enter requisition into the system
- Check in supplies as they are received by the office
- Send signed paperwork to the business office for payment
- Call vendor whenever a problem arises with merchandise
Office Machinery:
- Responsible for care and reporting needed maintenance for machinery in building; computers,telephones, laminator, office printers, zone printers, etc.
End of Year Activities:
- Assist in the end of the year faculty check-out
- Make sure all faculty end of school year details are complete
Summer Work:
- Requisition orders for all materials and books placed by July 1st
- Check-in and identify bid and requisitioned items for regular and special education
- Help with preparation of school calendar
- Prepare for the opening of school
