Workplace Coordinator

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.
Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.
We operate with respect, curiosity and open minds. The people who thrive here share our belief that it's not just what we do that matters-it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.
We are currently looking for a Workplace Coordinator to join our Chicago-based Workplace team. As a member of this team, you will participate in administrative and office services work and assist with various Workplace projects.
What you'll do:

• Serve as primary vendor contact for variety of Workplace related functions.
• Assist with onboarding/offboarding procedures including: New Hire Desk Set Up/Decommissions; maintain company directory.
• Coordinate employee building access and badging & key assignments; create employee badges as needed
• Assist with inter-office traveler logistics, ensuring desk assignment and technology needs are coordinated for visiting employees and guests.
• Participate in Workplace-related initiatives, such as construction projects and seating reorgs
• Manage onsite furniture needs & inventory and offsite storage as needed
• Schedule and coordinate on-site meetings as needed throughout Chicago office.
• Maintain conference rooms; book meetings; assist with set up of A/V equipment and video conferences as needed
• Assist with Workplace-organized events and activities, running specific events as needed
• Provide regular backup coverage for Receptionists and become fully trained to manage all aspects of reception areas
• Maintain files and record keeping systems and vendors.
• Assist with various tasks including building work orders, supply stocking and ordering, emergency management coordination, etc.
• Maintain Workplace budgets and cost tracking as needed
• Other duties as assigned to meet business needs

What's needed:

• Previous administrative support experience required
• Previous workplace, facilities, real estate or project coordination experience preferred
• Ability and willingness to work flexible hours to accommodate vendor scheduling needs.
• Strong verbal and written communication skills; excellent phone and email etiquette
• Proficiency in MS Outlook for email and calendaring and proficiency with MS Word, Excel, and PowerPoint
• Excellent customer service skills
• Confidence, initiative, and the ability to learn new things quickly
• Motivated, self-driven, adaptive, solution and detail oriented
• Proven ability to multitask, prioritize and take direction from multiple sources
• Proven ability to handle confidential information in a professional manner
• Must possess strong initiative to push tasks/projects to completion and the ability to work well independently
• Dedicated team member that works well in a group project setting
• Bachelor's degree preferred

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