Wedding Event Support, Operations Assistant

Duties and responsibilities

Office Admin & Support:

· Answer phones and provide excellent customer service to clients and vendors.

· Assist with sales activities, including client inquiries, contract preparation, and follow-ups.

· Possess media knowledge to assist with social media marketing and website updates.

Operation Support:

· Support the Director of Operations in day-to-day tasks, including scheduling, meeting coordination, and document preparation.

· Conducted inventories and placed orders for necessary supplies and equipment.

· Conduct tours of the wedding venue for potential clients as needed.

· Conduct tastings with couples to help finalize their wedding menu.

· Prepare suites for couples on their wedding days, ensuring all necessary amenities are in place.

Executive Support:

· Assist in Calendar setup (example)

Qualifications

· Minimum of 2 years of experience in the wedding industry, preferably in a management or administrative role.

· Strong computer skills, including proficiency in Microsoft Office Suite and familiarity with wedding planning software.

· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Exceptional interpersonal and communication skills, both written and verbal.

· Attention to detail and the ability to maintain high accuracy in all tasks.

· Ability to work well in a team environment and collaborate with colleagues from different departments.

· Professional and friendly demeanor with a customer-oriented approach.

· Must be reliable, dependable, and able to handle confidential information with discretion.

· Maintain a good driving record and be able to drive as needed for work-related errands.

· Must be available to work on weekends, as weddings often take place during these days.

Incentives & Benefits

· Competitive Base

· Fully tailored Medical, Dental, and Vision Benefits

· Pension Plan, Waiting Period

· Paid Sick and Vacation

· Growth opportunity

Working conditions

Working Hours: Thursdays-Mondays, 8:30 am - 5:00 pm

Job Type: Full-time

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Every weekend

Ability to Relocate:

• Fallbrook, CA 92028: Relocate before starting work (Required)

Work Location: In person