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SalaryAbout the Company:
We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!
Position Summary:
As a Travel Logistics Coordinator, you will be responsible for ensuring the seamless coordination and execution of Travel Logistics for individuals or groups. Your primary focus will be on organizing transportation, accommodations, and other travel-related services to ensure the smooth and efficient operation of travel plans. You will work closely with travel agencies, vendors, and internal stakeholders to meet the needs and preferences of travelers while adhering to budgetary constraints and time schedules.
Essential Functions:
**This is NOT a remote position**
Travel Planning and Coordination:
- Collaborate with internal teams to understand travel requirements, preferences, and constraints.
- Research and propose transportation options, including flights, trains, buses, and rental vehicles, considering factors such as cost, time, and convenience.
- Arrange accommodations, such as hotels or rental properties, based on traveler preferences, budget, and location requirements.
- Coordinate additional travel services, including airport transfers, and car rentals, as needed.
- Enter profiles, and travel itineraries into the online travel management portal for AAA USA.
Vendor Management:
- Liaise with our corporate travel agency, airlines, hotels, and other service providers to negotiate rates, secure bookings, and confirm arrangements.
- Maintain relationships with vendors to ensure high-quality service delivery and resolve any issues or discrepancies that may arise during travel.
- Provide Reports on the performance of vendors.
Documentation and Compliance:
- Prepare and distribute detailed itineraries, including travel schedules, reservations, and contact information, to travelers and relevant stakeholders.
- Ensure compliance with travel policies, regulations, and visa requirements for domestic and international travel.
- Collect and organize travel-related documents, such as passports, visas, and insurance policies, and provide guidance on necessary paperwork.
Budget Management:
- Assist in the development and management of travel budgets, tracking expenses and ensuring adherence to financial guidelines and cost-saving measures.
- Identify opportunities to optimize travel spending through strategic planning and negotiation with vendors.
Communication and Support:
- Serve as the primary point of contact for travelers, addressing inquiries, aiding, and offering recommendations before, during, and after their trips.
- Communicate travel updates, changes, and emergencies to relevant parties in a timely manner, implementing contingency plans as needed.
- Provide guidance and support to travelers on travel-related matters, including transportation options, local customs, and safety precautions.
- Bachelor's degree in hospitality management, travel and tourism, business administration, or a related field preferred.
- Proven experience in travel coordination, logistics management, or a similar role.
- Strong understanding of travel industry trends, regulations, and best practices.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Exceptional communication and interpersonal skills, with the ability to build relationships and collaborate effectively with diverse stakeholders.
- Proficiency in travel booking software, Microsoft Office suite, and other relevant tools.
- Attention to detail and problem-solving abilities, with a proactive approach to resolving issues and ensuring customer satisfaction.
- Flexibility to adapt to changing travel schedules and handle unexpected challenges with composure.
