Address
Form of workRole Description
Position Title
Import Coordinator
Position Code:
PUaA103N
Department
Customer Service
FLSA
Salaried Non-Exempt
Shift
General Shift
Level/ Grade
FE5
Reports to
Supply Chain Manager
Location
Decatur, AL USA
Expectations
An Import Coordinator is expected to stay up to date on US Customs Compliances, willingness to travel for inventory audits, conducting and/or facilitating self-audits, and partnering with Customer Service on all Trade Purchase Orders issued.
Responsibility
- Environmental Safety Security and Health (ESSH)
Understand and follow all policies, rules and guidelines relating to ESSH
Always wear appropriate PPE as outlined in ESSH policies.
Report every incident or injury to your immediate supervisor
Participate in incident investigations
Identify any risks to individuals, the environment or the site
Questions situations, processes or procedures that appear unsafe or put the site at risk
Recognizes unsafe work conditions created by other workers
- Essential Functions
Review and/or upload DBF files and Shipping Advices. Review and upload all Shipping Documents
Ensure 100% compliance with all US Custom regulations, including but not limited to CTPAT and ISA
Assist with annual CTPAT and ISA audits
Complete and fully reconcile all third-party warehouses Quarterly (paper) and Annual (physical) within the established timeline
Assist with preparation and facilitation of quarterly Customs Compliance Committee meetings.
Conduct 100% audit of Trade PO folders, which includes final shipping documents and brokerage documents (Entry Summary, broker invoice).
Conduct quarterly review of all non-film imports P.O. folders (issued by Procurement Dept). Report findings and follow-up on pending required corrections
Coordinate with PUSA AP on addressing Import Vendor invoices in a timely manner
Work closely with logistics providers (freight forwarders, carriers, inland drayage) to ensure successful delivery of film imports.
Container Tracking Report – Responsible for maintaining CTR with accurate and current information (update weekly min; daily as warranted)
Ensure designated backup personnel are fully trained and have the ability to execute duties
Various report preparation
Presenting data to managers and senior leaders
Coordinating with department supervisors and managers for compliance information
Special projects and other duties as assigned
Competencies
Technical Expertise
Proven ability to calculate, post and manage inventory reconciliations
Proficiency in accuracy of work, ability to follow detailed instructions, and data entry
Advanced knowledge of Microsoft Excel, Word & Outlook
Behavioral
Well spoken, able to speak clearly and concisely via phone
Aptitude for professional written skills including good grammar and penmanship.
Multitasking
Aptitude for problem solving
Training Requirements
Continuous education on customs compliance and new requirements
Ideal Incumbent profile
Education
High School or GED Required/ Bachelor’s Degree preferred
Industry Experience
Work experience in Global & Domestic Logistics, US Customs Compliance, Inventory Control, and Customer Service.
