Transportation Production Assistant

TIME FRAME: PART TIME & FULL TIME, SEASONAL POSITION

Part- time: March 1- March 15, 2024

Full Time: March 16- May 31, 2024

POSITION SUMMARY:

Actively develop a comprehensive skill set related to the department's functions and processes, ensuring a continuous learning curve. Work with various spreadsheets that cover multiple asset areas. Responsible for implementing and updating spreadsheets with precision, meticulously reviewing data for real-time accuracy. Effectively communicate with multiple staff, vendors, and service personnel to maintain collaborative relationships.

ESSENTIAL FUNCTIONS:

• Learn and understand the Transportation Department's essential functions and responsibilities.
• Familiarize with various numbering systems used across all areas.
• Gain knowledge of various departments within the festival's Production team.
• Review and update spreadsheets covering carts, equipment, trailers, and vehicles, ensuring real-time accuracy. Share documents with staff as needed.
• Review transportation needs submitted by different departments.
• Assist team members with field tasks and paperwork.
• Develop knowledge of the festival site, including grid maps, and provide site escorts for repair technicians.
• Manage paperwork for golf cart deliveries, schedule service needs, and monitor the Cart Pool Log. Provide daily reports of repair issues and service calls to vendors.
• Complete end-of-day reports, including fuel data entries, filing rental agreements, truck delivery, and service tickets.
• Assist Transportation Manager with receiving equipment deliveries and scheduling repairs. Handle office trailer deliveries, conduct floor plan inspections, and manage the trailer number system for placement and labeling.
• Maintain records of repairs and assist service technicians in locating site locations.
• Monitor and assist the fuel attendant with refueling operations and scheduling.
• Develop relationships with vendor representatives, repair technicians, and delivery drivers.

REQUIREMENTS:

• Maintain confidentiality regarding sensitive information.
• Accurately report absenteeism to the Festival Finance Office using the Absentee Request Form.
• Submit any intellectual property created for the Jazz Festival to the Festival through the appropriate channels.
• Complete required Feedback Forms and Final Reports.
• Perform other work-related duties as assigned.
• Attend and complete any required training.

EDUCATION, EXPERIENCE, & SKILLS:

Minimum high school diploma or equivalent. Transportation and logistics background preferred. Practical experience with vehicles, trailers and heavy machinery is a plus. Experience working in  festivals or other large events preferred. Must have a working knowledge of Google Workspace. Must be able to organize in a highly demanding and stressful environment. Must work well with others. Requires long hours and some physical exertion and stamina. May require some lifting.

Since 1970, the New Orleans Jazz & Heritage Festival presented by Shell has annually celebrated the unique culture and heritage of New Orleans and Louisiana, alongside unforgettable special guest performances by the musical icons of our era and performances by nationally and internationally renowned artists. Jazz Fest features one of the world’s most diverse music festival lineups with over 650 bands on fourteen stages performing virtually every style of music plus an extensive food fair, hundreds of artisans, second line parades and much more. Spread out over two long weekends in late April and early May, Jazz Fest takes place at the New Orleans Fair Grounds Race Track, located just minutes from the French Quarter.
Apply to be part of the Jazz Fest Team that annually welcomes almost 500,000 people to the Festival. Happy Jazz Fest!