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Form of workLaunchpoint Sport & Event Strategies is an event management and marketing company dedicated to providing strategic solutions for organizations, brands and properties that want to make their mark and stay ahead of the competition. Our creative and inspired team conceptualizes and produces brand and corporate experiences in addition to providing impactful event consultation, management, and execution expertise. Through our extensive experience and relationships with brand, sport and event properties, and industry experts, we are uniquely positioned to navigate and provide inspired turnkey solutions to our partners. Launchpoint is contracted by various event properties to execute events from the planning phase to wrap up. Current events include the Shaw Charity Classic Presented by Rogers and the 2024 World Speed Skating Championships. Past events that Launchpoint has been involved in include the 2019 Grey Cup Festival and 107th Grey Cup Game, the 2020 GLOW Festival, and the 2020, 2021 and 2022 ISU World Cup Speed Skating (among others). The Shaw Charity Classic Presented by Rogers will host some of the greatest names in golf at Canyon Meadows Golf and Country Club, August 12 - 18, 2024. The field, which will consist of 78 stars on the PGA TOUR Champions, will compete for $2.4 million US in a three-round, 54-hole stroke-play tournament. The only PGA TOUR Champions stop in Canada will showcase Calgary to the world through its broadcast on the Golf Channel. Led by a philanthropic Patron Group including Tournament Chairman -Jim Riddell, Allan Markin, Keith MacPhail, Guy Turcotte, Gary Peddle, Michael Culbert, Brad Shaw and PGA Tour Professional - Stephen Ames, along with title sponsor, Shaw Communications, the Shaw Charity Classic won the PGA TOUR Champions' prestigious President's Award in 2014, 2015 and 2017. The tournament has raised more than $112 million in its eleven years, with a PGA TOUR Champions record setting donation of over $18.7 million raised in 2023 that was distributed amongst 272 youth-based charities in Alberta.
The Tournament Assistant will work alongside the Tournament Manager on various aspects of the tournament. Primary areas of concentration will include volunteer management, customer service and playing a key support role in the management of the Shaw Birdies for Kids presented by AltaLink program. This internship is an excellent opportunity for students who are interested in pursuing a career in sports or event management and want to get a glimpse into varying departments and tasks. Interns will be asked to take ownership of key projects and will gain strong professional experience.
Volunteers
The Tournament Assistant will work alongside the Tournament Manager on various aspects of the tournament. Primary areas of concentration will include volunteer management, customer service and playing a key support role in the management of the Shaw Birdies for Kids presented by AltaLink program. This internship is an excellent opportunity for students who are interested in pursuing a career in sports or event management and want to get a glimpse into varying departments and tasks. Interns will be asked to take ownership of key projects and will gain strong professional experience.
Volunteers
- Maintain the online volunteer database of 1,000+ volunteers.
- Answer volunteer questions via phone and email.
- Coordinate and attend meetings with Volunteer Chairs in preparation for the event.
- Prepare and distribute monthly volunteer newsletters.
Job Description
The Job Specifics
- Prepare and distribute the monthly volunteer report.
- Help execute volunteer packing day, orientation day, and uniform distribution.
- Assist in securing donations from local businesses for volunteer raffles.
- Assist in securing volunteer meal donations.
Player Administration
- Assist PGA TOUR Champions players, their families, and caddies by providing information about booking accommodations in Calgary.
- Develop tournament fact sheets and handbooks for players and their caddies.
- Work with transportation volunteer chairs to organize player airport pick-ups.
Community Investment
- Build and foster relationships with 270+ participating Birdies for Kids charities to support them with their fundraising goals.
- Assist with the execution of the 2024 Shaw Birdies for Kids presented by AltaLink program.
- Process incoming donations, pull donation tax receipts, create acknowledgement letters, create reports and track invoices.
- Assist in building and maintaining the donation database.
- Data entry of manual donation forms and offline donations.
- Assist the Tournament Manager with creating and distributing charity materials including monthly newsletters, social media content and website content.
- Assist with the execution of the on-site charitable activation.
Marketing/Social Media/Ticketing
- Assist with creative and the scheduling of tournament social media posts.
- Create a Tournament Week content creation plan.
- Support the Senior Coordinator, Marketing & Events with the social media influencer campaign.
- Assist in the operation of the group ticket sales program.
Administration
- Manage the on-site Tournament Office ensuring top levels of customer service.
- Track and coordinate all travel arrangements for internal staff and visiting colleagues.
- Answer general tournament inquiries by phone and manage the info@shawcharityclassic.com email address.
- A current post-secondary student or a degree in Business, Sport Management or a related field
- Proficiency in the Microsoft Office Suite, especially with Word, Outlook, Excel and PowerPoint
- Extremely strong communication skills - oral and written
- Determination to support the team and go above and beyond what is expected
- High attention to detail and organizational skills
- Ability to multi-task competing priorities while remaining flexible and calm under pressure
- Ability to work nights, weekends, holidays and long hours as required
- A valid driver's license and access to a vehicle
- Golf experience/ knowledge is not required but considered an asset
SALARY: $16.00/ hour + overtime (this works out to approximately $12,500 + $1,000 performance bonus)
HOURS:
Term: Tuesday, May 6th - Friday, August 30th, 2024
Hours during May - June -expected to be 40 hours / week
From July 8th - August 2nd - expected to be 40 - 50 hours / week
Week of August 5th - expected to be 60+ hours
Week of August 12th (Tournament Week) - expected to be 80+ hours
From August 19th - August 30th - expected to be 30 hours / week
DEADLINE: February 16th, 2024 - 11:59 PM MT
START DATE: Tuesday, May 7th, 2024
Launchpoint thanks all applicants but will only contact those who will be invited for an interview.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
