League & Tournament Administrative Assistant (Basketball)

We are a youth basketball organization based in Colorado that specializes in full operation of leagues, tournaments, and assigning officials.

The job is fast-paced, multi-faceted, and challenging. It is perfect for a college student who needs flexibility, because the majority of the tasks need to be completed on a specific timeline, but can be done at any time as long as the timeline is met. The job averages around 20 hours/week, but ebbs and flows as seasons change. Some weeks could be 30-40 as we ramp up for a new season and others could be 5-10 as we just double check logistics weekly. There is opportunity to grow, as spring & summer are our busiest seasons.

Ideally, candidates should

• have several years of experience playing, managing, or coaching youth sports (basketball highly preferred but not necessary).
• have experience in aspects of event planning and specifically scheduling, logistics, invoicing, and customer service.
• be self-directed and able to take initiative and be efficient and productive without constant management.
• be familiar with sports operations and lingo at all levels (from recreational leagues up to college programs).
• be able to communicate professionally with various groups of people (clients, coaches, parents, staff, officials, etc.)

As an Administrative Assistant, you will be responsible for the following:

Assistance with all operations and logistics for Hoop Dreams Nation including, but not limited to

• managing registration
• tournament/league set-up/development
• organizing and ensuring resources (gyms, refs, staff)
• communication between multiple resources
• replying to the business phone/text line in a timely fashion
• paying gyms and confirming staff/refs for HDN games

Assistance with all operations and logistics for the Colorado Alliance of Basketball Officials, a subsidiary of Hoop Dreams Nation, including, but not limited to

• Posting games and coordinating logistics for clients, both weekly, monthly, and seasonally
• Assist with assigning games
• Answering and managing the business phone line for both officials and clients
• Send invoices to clients as needed and ensure payment
• Confirm all officials for upcoming games weekly
• Approving games and ensuring that officials are paid accurately based on the position, client, level, and other determining factors
• On-boarding new officials
• Organizing and managing systems and structures critical to the operation of the business (communication systems, scheduling systems, etc.)

Assistance with all operations and logistics for the Colorado Basketball Network, a subsidiary of Hoop Dreams Nation with duties to be determined.

Job Types: Full-time, Part-time, Contract

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 35 per week

Benefits:

• Professional development assistance

Schedule:

• Weekends as needed

Experience:

• any kind of sports related: 2 years (Preferred)
• scheduling: 2 years (Preferred)
• sports officiating: 1 year (Preferred)
• event planning: 2 years (Required)
• participation in leagues/tournaments: 2 years (Required)
• basketball coaching: 2 years (Preferred)

Work Location: Remote