Address
Form of workRaceTrac Company Overview
Job Description:
The Administrative Assistant is responsible for carrying out administrative duties in order to support various aspects of a department. This individual assists all levels of leadership with any ad hoc administrative project needs and department planning.
Responsibilities:
- Assists with tax license and certificate renewals and applications. Provides/requests tax licenses information to/from vendors. Maintains an organized and accessible database of all tax licenses and certificates.
- Processes invoices for both vendors and general contractors in a timely manner. Serves as a point of contact for vendor and general contractor questions relating to payments.
- Uses technology to assist in generating reports and collating requested data across tax functions.
- Anticipates the needs of others to ensure their seamless and positive experience, while looking to identify and improve process bottlenecks.
- Performs various ad hoc requests for department personnel as needed including, but not limited to, filing, copying, scanning, ordering supplies, generating reports and presentations, setting up for meetings, sorting mail, conducting research and telephone calls with various tax jurisdictions and other third parties to request information.
Qualifications:
- Associate's degree from an accredited college or university preferred
- 1+ years experience in an administrative role preferred
- Attention to detail and ability to plan for and manage high volumes of data preferred
- Knowledge of Microsoft Office Suite preferred. Ability to manage multiple large-scale administrative projects concurrently (e.g., high volume mail merges and mail-outs (knowledge of USPS certified mail and bulk book mailing procedures preferred), document/notice intake, large-batch scanning, and tracking, etc.) preferred
- Experience improving and creating reference documents for day-to-day and project-specific processes preferred
- Has obtained (or willing to obtain) notary license
- Some tax assistant experience preferred
