Talent Coordinator

About Phaidra

Phaidra is building the future of industrial automation.

The world today is filled with static, monolithic infrastructure. Factories, power plants, buildings, etc. operate the same they've operated for decades — because the controls programming is hard-coded. Thousands of lines of rules and heuristics that define how the machines interact with each other. The result of all this hard-coding is that facilities are frozen in time, unable to adapt to their environment while their performance slowly degrades.

Phaidra creates AI-powered control systems for the industrial sector, enabling industrial facilities to automatically learn and improve over time. Specifically:

• We use reinforcement learning algorithms to provide this intelligence, converting raw sensor data into high-value actions and decisions.
• We focus on industrial applications, which tend to be well-sensorized with measurable KPIs — perfect for reinforcement learning.
• We enable domain experts (our users) to configure the AI control systems (i.e. agents) without writing code. They define what they want their AI agents to do, and we do it for them.

Our team has a track record of applying AI to some of the toughest problems. From achieving superhuman performance with DeepMind's AlphaGo, to reducing the energy required to cool Google's Data Centers by 40%, we deeply understand AI and how to apply it in production for massive impact.

Phaidra is based in the USA but 100% remote; we do not have a physical office. We hire employees internationally with the help of our partner, OysterHR. Our team is currently located throughout the USA, Canada, UK, Norway, Italy, Spain, Portugal, and India.

**Please only apply to one opening. If you are a better fit for another opening, our team will move your application. Candidates who apply to multiple openings will not be considered.**

Who You Are

You're a self-starter and you're comfortable with the unknown and understand that startup life means that you're going to be wearing multiple hats. You're agile, accountable, curious, and obsessed with improvement, both in yourself and in others. You like a challenge, aren't afraid to fail and learn from your missteps and are excited to help build a world-class company from the ground up.

As a Talent Coordinator, you will assist the Senior People Operations Specialist with managing Phaidra's hiring processes and talent pipelines. In this role, you will play a vital part in supporting our recruitment efforts and ensuring a seamless candidate experience. You must be highly disciplined and organized in order to succeed in our results-based environment. Please note that we are a fully distributed company, and candidates' time zones will vary widely.

**We are seeking a team member located within one of the following areas: US/Canada/UK

Responsibilities

• Review resumes and applications to identify qualified candidates, ensuring they meet the basic requirements outlined in the job descriptions.
• Assist in conducting interviews, evaluating candidates based on their qualifications, skills, and value-alignment, and providing input to hiring managers.
• Communicate with job applicants via email to schedule interviews, provide updates on their application status, and answer any questions, ensuring a smooth interview process.
• Maintain accurate and up-to-date records of candidate information, application status, and hiring metrics using our applicant tracking system (ATS).
• Assist with onboarding new Phaidra team members by facilitating a smooth transition into the organization.
• Support the People Operations team by participating in additional projects and tasks as required by the team, demonstrating flexibility and a proactive approach to meeting organizational goals.

Onboarding

In your first 30 days…

• You will be immersed in an onboarding program that introduces you to Phaidra and our product.
• You will spend time with Operations and People Operations, learning how the departments operate, interact, and approach problems.
• You will familiarize yourself with the resources and tools used for hiring and recruitment purposes at the company.
• You will be introduced to the internal stakeholders that you will need to know in order to be successful in your role.
• You will assist in screening resumes and applications, learning to identify qualified candidates based on job descriptions and screening criteria.
• You will shadow senior team members in order to observe the recruitment process from start to finish, familiarizing yourself with Phaidra's hiring and recruiting procedures.

In your first 60 days…

• You will have a solid understanding of what Phaidra does and how we do it.
• You will have met with team members across Phaidra and started building relationships that will help you to communicate and collaborate cross-functionally.
• You will have developed an understanding of the job requirements for open positions within the organization, including key qualifications and skills sought by hiring managers.
• You will begin to independently manage certain aspects of the recruitment process, such as screening resumes and conducting interviews, under the guidance of senior team members.
• You will maintain accurate and up-to-date candidate records in the applicant tracking system (ATS), including documenting candidate interactions and interview feedback.

In your first 90 days…

• You will have taken ownership of the entire candidate pipeline for specific roles.
• You will have been fully integrated in the team and with team members across the company.
• You will have set regular meetings with other departments to check in and work cross-functionally.
• You will collaborate with team members to identify process improvements and streamline recruitment workflows.
• You will have started to consider scalability in every proposed solution.
• You will have started to contribute to knowledge sharing throughout Phaidra.

Key Qualifications

• 1+ years of people operations, human resources, talent acquisition, or similar experience
• Experience with an ATS, HRIS, Google Workspace, and Calendly is strongly preferred
• Excellent verbal and written communication, including strong active listening skills
• Excellent organizational skills and high attention to detail
• Demonstrative of Phaidra's values - transparency, collaboration, agility, ownership, and empathy
• Able to work well asynchronously with a moderate level of direction

Bonus

• Experience using Notion
• Experience with data analytics and metrics
• Experience working in a startup
• Experience using scrum and agile methodologies
• Experience in a fully distributed, remote company

Base Salary

• US Residents: $56,000-$102,000/year
• UK Residents: £46,400-£69,600/year

This position will also include equity.

These are best faith estimates of the base salary range for this position. Multiple factors such as experience, education, level, and location are taken into account when determining compensation.

General Interview Process

All of our interviews are held via Google Meet, and an active camera connection is required.

Benefits & Perks

• Fast-paced and team-oriented environment where you will be instrumental in the direction of the company.
• Phaidra is a 100% remote company with a digital nomad policy.
• Competitive compensation & equity.
• Outsized responsibilities & professional development.
• Training is foundational; functional, customer immersion, and development training.
• Medical, dental, and vision insurance (exact benefits vary by region).
• Unlimited paid time off, with a minimum of 20 days off per year requirement.
• Paid parental leave (exact benefits vary by region).
• Home office setup allowance and company MacBook.
• Monthly remote work stipend.

On being Remote

We are thoughtful about remote collaboration. We look to the pioneers - like Gitlab - for inspiration and best practices to create a stellar remote work environment. We have a documentation-first culture and actively practice asynchronous communication in everything we do. Our team stays connected through tools like Slack and video chat. Most teams meet daily, and we have dedicated all-hands meetings bi-weekly to build strong relationships. We hold virtual team building events once per month - and even hold virtual socials to watch rocket launches! We have a yearly in-person, all-company summit in locations like Seattle, Athens, Goa, and Barcelona.

Equal Opportunity Employment

Phaidra is an Equal Opportunity Employer; employment with Phaidra is governed on the basis of merit, competence, and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. We welcome diversity and strive to maintain an inclusive environment for all employees. If you need assistance with completing the application process, please contact us at hiring@phaidra.ai.

E-Verify Notice

Phaidra participates in E-Verify, an employment authorization database provided through the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA). As required by law, we will provide the SSA and, if necessary, the DHS, with information from each new employee's Form I-9 to confirm work authorization for those residing in the United States.

Additional information about E-Verify can be found here.

#LI-Remote

WE DO NOT ACCEPT APPLICATIONS FROM RECRUITERS.