Talent Acquisition Coordinator

*Talent Acquisition Coordinator
*
(002572)
Location: Seattle Tacoma International Airport::
Organization: Talent Management
Employee Status: Regular
Schedule: Full-time
Posting Expires: Mar 22, 2024, 1:59:00 AM
Minimum Salary:* 29.97 MidPoint Salary*: $37.46 Maximum Salary: 44.95At the Port of Seattle, we anticipate making salary offers between the minimum and midpoint of the salary range. Offers will be based on experience similar to the Port job being applied for as well as a review of pay rates for Port employees performing similar work. Salary ranges are under review and subject to change.

Some of what you'll be doing:\*\*Must reside in Washington State\*\*
As the Talent Acquisition Coordinator, you'll be using your attention to detail and your passion for customer service and process improvement to provide administrative and operational support to the department. You will support a fast-paced and laser-focused recruiting team, working to coordinate onsite, phone, and virtual candidate interviews. This includes managing complex scheduling and facilities requirements, as well as booking candidate travel. You will be an integral part of making the recruiting, interviewing and selection process a positive experience for the candidate, hiring manager and Talent Acquisition Team.

• You will develop close working relationships with the recruiters and other recruitment coordinators to effectively support the Port of Seattle staffing needs. Partner with Recruiters on on-going candidate pipeline development, lead generation, and collaborative staffing efforts.
• You will schedule interviews and phone screens working directly with recruiters, candidates, and hiring managers through complex calendar management; in some cases, arranging travel for visiting candidates.
• You will acquire all documents to help pre-plan recruitment efforts, such as job descriptions, previous postings templates, interview question templates, etc.
• You will respond to inquiries regarding policy and procedure information to applicants, staff, and leadership and provide follow-up correspondence to candidates on recruiting status via phone and email.
• You will coordinate all necessary communications, paperwork, and processes for newly hired employees to ensure a successful pre-boarding to on-boarding experience.
• You will perform background checks, license/credential checks, and education verifications on newly hired employees.
• You will review contents in the recruitment close out files and identify missing materials for follow-up.
• You will verify data in requisition is accurate and up to date, i.e. reporting relationships, wage, grade, step/status of represented positions, appropriate references, and education electronic checks, etc.
• You will build job postings and identifies screening questions in Taleo for assigned recruitment efforts and saves applicable documents for future requisition templates.
• You will update candidate records and job postings in recruiting systems, including applicant tracking system. Create new positions and requisitions in our Taleo/Oracle HCM system and ensure accuracy of data entry.

Who you are:

• Experienced – You have three (3) years of general business, project, program and/or team coordination/support experience.
• Educated – You possess a High School Diploma or equivalent.
• Desired – We hope you have five (5) years of experience within an HR environment with exposure to recruitment processes.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Effective Communicator – You can effectively write clear job descriptions that summarize and attract qualified applicants. You have the verbal and written skills to communicate professionally with both internal staff at varying levels and those seeking employment with the Port.
• Relationship Builder – You are someone that is skilled at listening and building rapport, gaining trust, and developing strong relationships with a wide variety of individuals from teammates and prospective applicants to key stakeholders and leaders.
• Technologically Savvy – You are not afraid of leveraging technology to increase efficiency and bring creative solutions to enhance your work. You can learn new systems quickly, such as Taleo (Applicant Tracking System).
• Highly Organized – You have a track record of successfully coordinating interviews for high-volume positions in a fast-paced environment. You can balance and prioritize simultaneous recruitments at one time.

What else you need to know:

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week).
• Work Environment – You will primarily work in an office environment with occasional hybrid remote work options.
• Grade Review – The pay range and grade for non-represented positions are under review and subject to change as part of the Port’s work to implement a new pay program. This review is intended to ensure that positions are aligned with the new program that will be implemented in early 2024.
• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
• Overtime Eligible – You are eligible for overtime pay in this role.
• Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

Why you'll love it here:*
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found *on the Port of Seattle‘s website.* If the position is represented by a union, please refer to the “*Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• *

Healthcare* – Medical, Dental, and Vision Care with options that work for you and your family.

• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
• Holidays – More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.
• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Why the Port of Seattle:Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability.

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.

Job Type: Full-time

Pay: $37.46 per hour