Supervisor, Extended Opportunity Programs & Services (Eop&S)

Posting Details
Position Information
Position Title
Supervisor, Extended Opportunity Programs & Services (EOP&S)
Department
EOP&S/CARE/CalWorks
Location
San Marcos
Full or Part Time
Full-Time
Category
CAST
Hours per week
40
Number of Months
12 month
Work Schedule
Monday - Friday, 8:00 a.m. - 5:00 p.m.
Grade
45
Salary/Wage
$6,448.47
Salary/Wage Frequency
Monthly
Benefits
In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

• Insurance fully paid for employees and their eligible dependents: four medical plans, dental HMO, and the vision plan (additional plans are available that require employee buy up/monthly contribution)
• Vacation, sick leave and 25 paid holidays
• $80,000 employee term life/accident insurance policy (additional buy up options available)
• Employee long-term care insurance
• Employee Assistance Plan (EAP) - Free counseling, financial, legal, personal and professional development resources
• Additional buy up options available for other voluntary insurance benefits
• Enrollment in CalPERS (California Public Employees Retirement System)

The estimated maximum value of this employer-paid benefits package is approximately $41,360 annually.
Primary Function
Responsible for performing administrative activities related to planning, implementing, and coordinating program activities and overseeing the day-to-day operations of the EOP&S program.
Minimum Qualifications
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

• Experience: Four years of experience in supervision and increasingly responsible experience in planning, budgeting, and coordinating grant or specially funded programs.

Note: For work experience, a "year" is defined as equivalent to 40 hours per week for 12 months. If the position requires supervisory experience, the experience must be at a professional level (i.e. evaluation and/or discipline of staff).
AND

• Education: Equivalent to a Bachelor's degree from an accredited institution in education, counseling, psychology, sociology, or a related field.

Transcripts must be included to receive credit for education and/or to substitute education in lieu of experience (i.e. Bachelor's degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions.
Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at https://www.naces.org/index, or the Association of International Credential Evaluators, Inc. (AICE) website at http://aice-eval.org/.
Diversity, Equity, Inclusion, Accessibility and Antiracism (DEIAA) Statement
Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. Click here to see a quick overview of our student demographics on our recent Student Fact Sheet.
Palomar College is committed to diversity, equity, inclusion, accessibility and antiracism (DEIAA). We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following:

• Access - We make education possible for everyone.
• Diversity, Equity, and Inclusion - We recognize and respect diversity, seek to foster a culture of inclusion and belonging, and strive to address inequities.

All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.
Preferred Qualifications

1. Coursework beyond the minimum qualifications in education, counseling, psychology, sociology, or a related field.
2. Bilingual (English and Spanish) verbal and written skills.
3. Experience with restricted funding sources in an educational setting, preferably in a community college.

Licenses and/or Certificates
Possession of an appropriate valid California Driver's License.
Supervision Received and Exercised
Supervision Received From: Director, Extended Opportunity Programs and Services
Supervision Given: Assigned Classified, Short-Term, Student, and Volunteer Staff in EOP&S
Duties and Responsibilities
Essential Functions: Essential responsibilities and duties may include, but are not limited to, the following:

1. Performs full supervisory activities, subject to management concurrence and in accordance with applicable College policies, which includes: selecting and training new employees; planning, assigning, scheduling, and evaluating completed work; approving overtime/compensatory time; preparing and signing employee performance evaluations; recommending salary reclassifications; responding to grievances and taking appropriate disciplinary action; and performing related supervisory activities.
2. Assists in the hiring process and paperwork for faculty, classified, hourly, and student employees.
3. Supervises, oversees, organizes, and coordinates the day-to-day activities and communications of the EOP&S office to ensure efficient and effective office operations, including the investigation, troubleshooting, and resolution of a variety of internal and external issues.
4. Supervises the process, documentation, and distribution of EOP&S, Cooperative Agencies Resources for Education (CARE), and CalWORKs services to students, including program eligibility, program compliance, student files, management information systems, outreach, databases, special events planning, and SARS-GRID software for appointment scheduling.
5. Receives, reviews, and approves a variety of business forms, vouchers, requests, reports, and/or other related items from students, counselors, and/or other applicable parties.
6. Participates in database conversion processes impacting assigned area of responsibility; inputs information into databases and creates queries to extract pertinent information; troubleshoots and resolves database problems; trains staff on the use of applicable databases.
7. Participates in the development and implementation of operational and program policies, procedures, and regulations.
8. Serves as a liaison to students, parents, staff, campus, and/or community inquiries and issues.
9. Oversees, updates, and creates internal program forms.
10. Participates in overseeing program activities to ensure compliance with applicable requirements, including Title 5 of the California Code of Regulations.
11. Participates in the development and completion of annual reports for the College and EOP&S.
12. Participates in the development and maintenance of the department budgets; generates a variety of budget-related reports, financial activity reports, and salary and benefit projections; compiles, consolidates, and inputs budget data to prevent account deficits and ensure proper funding levels; serves as a liaison between EOP&S and Fiscal Services.
13. Composes, formats, proofreads, and disseminates a variety of correspondence; receives and responds to e-mails, letters, memoranda, and/or other related correspondence.
14. Oversees the process, documentation, computation, and distribution of various forms of assistance for applicable students.

Marginal Functions:

1. Participates in/on a variety of committees, task forces, boards, meetings, and/or other related groups in order to receive and/or convey information.
2. Participates in shared governance through service on planning and/or operations committees and task forces.
3. Performs related duties and responsibilities as required.

Knowledge, Skills, Abilities
Knowledge of:

1. Supervisory principles and practices.
2. Applicable federal, state, and local laws, regulations, and policies related to assigned area of responsibility, including applicable sections of Title 5 of the California Code of Regulations.
3. Student affairs; campus, community, and student development; curriculum; and academic support services.
4. Complex budgeting principles and practices.
5. Recordkeeping principles and practices.
6. Conflict resolution techniques.
7. Basic research methods and report writing techniques.
8. Principles of business letter writing and report preparation.
9. Customer service principles and practices, including the use of tact, patience, and courtesy.
10. Community college organization, operations, policies, and objectives.
11. Principles and practices of database management.

Skill in:

1. Supervising, training, and evaluating the work of others.
2. Utilizing a computer and related software applications.
3. Analyzing and troubleshooting difficult situations accurately and adopting effective courses of action.
4. Establishing and maintaining effective working relationships with those contacted in the course of work.
5. Interpreting complex data and information.
6. Reading, interpreting, applying, and explaining rules, regulations, policies, and procedures.
7. Communicating clearly and concisely, both orally and in writing.
8. Mediating difficult and/or hostile situations.
9. Effectively responding to all situations/incidents using sound judgment and decision-making skills.
10. Supervising and developing innovative academic support programming.
11. Preparing, monitoring, and analyzing multiple budgets and other fiscal records.
12. Managing databases.
13. Monitoring workflow and adjusting assignments to ensure effective and efficient operations.
14. Analyzing complex financial and statistical data.
15. Effectively responding to all situations and incidents using sound judgment and decision-making skills.
16. Working independently with minimal direction.
17. Preparing reports by compiling and organizing data from a variety of sources.
18. Maintaining accurate and complete records.

Working Conditions
Environmental Conditions:
Office environment; exposure to computer screens, noise and electrical energy; extensive contact with faculty, staff, students, and the public.
Physical Conditions:
Essential and marginal functions require maintaining physical condition necessary for ambulating for extended periods of time and performing required duties. Must be able to travel between education centers and other District locations.
Terms of Employment

• This is a full-time, 40 hours per week, 12 months per year Confidential and Supervisory Team position.
• This position is specially-funded and its continuation is dependent upon the availability and/or continuation of funds.
• The person selected for hire will be required to complete the following pre-employment requirements: live scan/fingerprinting, official transcript(s), and TB risk assessment. Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see applicable job posting section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the following Administrative Procedures and Board Policies: AP 7120, AP 7125, AP 7126, AP 7127, AP 7330, BP 7330, AP 7336, AP 7337, and BP 7335.

Posting Detail Information
Open Date
01/15/2024
Close Date
02/12/2024
Open Until Filled
No
Posting Number
P0843P
Additional Application Information

• The hiring committee will determine if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second-level interview is required, second-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second-level interviews are scheduled.