Supervising Office Manager

Make a bigger difference
At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make.
Reasons you'll love working with us:

• If you have a particular age range or population you're interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
• We're committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
• With 70 locations throughout the five boroughs, you can work close to where you live.
• Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.

POSITION OVERVIEW:
The Staten Island Clinic is an outpatient mental health clinic that provides psychiatric services to children 0-18 and adults. The Jewish Board is one of two clinics that services children and adolescents on Staten Island; a community that is limited in behavioral health resources. Services include individual, family, couples and group therapy as well medication management. The population served faces challenges and impaired functioning related to diagnoses such as: PTSD, Bi-Polar Disorder, MDD, Generalized Anxiety, ADHD, Conduct Disorder and Oppositional Defiant Disorder.
The Supervising Office Manager will oversee and ensure that the program's administrative functions and operational needs are met, including billing and financial operations, facilities and maintenance, data collection and updating databases, human resources matters, supplies and ordering, and supervising clerical support and porter/maintenance staff. The Supervising Office Manager is an integral part of the hiring process for all direct reports.
KEY ESSENTIAL FUNCTION:

• Provide supervision to clerical support staff and porter and maintenance staff
• Ensure adequate coverage of clerical support staff and porter/maintenance staff during vacations/absences, breaks, and lunch hours to ensure minimal disruption to program operations
• Responsible for oversight of client registration, collection of co-pays, fee processing, billing and dispensing of metro cards according to agency policy
• Responsible for timely and accurate completion of time sheets for payroll; completion of payroll correction forms
• Complete intake, discharge and other administrative tasks, using electronic medical records
• Ensure that program documentation is consistent with commercial insurance, Medicaid, OMH, and JB requirements and guidelines

EDUCATIONAL /TRAINING REQUIRED:

• Some college education required; BA preferred. Minimum of three years of related work experience, including supervision.

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.
Other details

• Job Family Program Administration [500s]
• Job Function Managers
• Pay Type Salary
• Employment Indicator 8832 - Physician & Clerical
• Min Hiring Rate $58,000.00
• Max Hiring Rate $62,400.00
• Travel Required No
• Required Education Bachelor's Degree

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