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Salary
The Treasure Island Job Corps Center, located in the heart of San Francisco, CA, is part of the nationwide Job Corps program, a no-cost education and vocational training initiative administered by the U.S. Department of Labor. Our center is committed to empowering young adults with the skills and knowledge they need to achieve their educational and career goals and become successful contributors to society.
Job Summary:
As the Student Schedule Administrator at the Treasure Island Job Corps Center, you will play a vital role in coordinating and managing the daily schedules of our students. Your excellent organizational skills, attention to detail, and ability to work collaboratively with various departments will ensure that our students have structured and rewarding experiences during their time at the center.
Responsibilities:
Schedule Management: Prepare and maintain accurate daily schedules for students, ensuring a well-balanced allocation of time for academic classes, vocational training, workshops, recreational activities, and other center-related events.
Student Tracking: Monitor and record student attendance and participation in scheduled activities, promptly addressing any concerns and coordinating with relevant stakeholders.
Academic and Vocational Coordination: Collaborate closely with academic and vocational instructors, counselors, and support staff to align schedules, ensuring a seamless integration of academic and vocational training activities.
Resource Optimization: Work with various departments to efficiently utilize classrooms, training labs, and center facilities, ensuring their availability as per the scheduled activities.
Communications: Facilitate effective communication of schedule changes and updates to students, staff, and relevant departments to minimize disruptions and enhance overall coordination.
Data Management: Maintain organized and up-to-date records of student schedules, attendance, and other related data in the center's management system.
Reporting: Generate regular reports on student schedule adherence, attendance, and other relevant metrics for management review.
Problem-Solving: Address scheduling conflicts and challenges proactively, finding feasible solutions while considering the best interests of the students and the center.
Compliance and Quality Assurance: Ensure that scheduling practices comply with established guidelines, regulations, and Job Corps program requirements.
Continuous Improvement: Actively participate in the enhancement of scheduling processes, seeking feedback and suggesting improvements to optimize student experiences.
Requirements:
Education: High school diploma or equivalent is required. Additional education in office management, business administration, or a related field is advantageous.
Experience: Prior experience in administrative roles or coordinating schedules is preferred, but not mandatory. Willingness to learn and adapt is essential.
Organizational Skills: Exceptional attention to detail and the ability to manage multiple student schedules effectively.
Communication: Excellent written and verbal communication skills to interact with students, staff, and various departments.
Computer Proficiency: Comfortable using computer applications and scheduling software to manage data and create reports.
Collaborative Nature: A team player who can work closely with colleagues to ensure seamless student schedule operations.
Adaptability: Ability to thrive in a dynamic environment and handle last-minute changes with composure.
Join our dedicated team at Treasure Island Job Corps Center and make a positive impact on the educational journey of young adults as our Student Schedule Administrator!
Note: The job description is intended to provide a general overview of the responsibilities and requirements for this role. It is subject to modification based on the center's evolving needs and the Job Corps program's guidelines.
