Scheduling/ Admin Coordinator

About us

Established in 2026, Adapt: A Behavioral Collective, Inc. is dedicated to delivering exceptional ABA services to our clients. With a focus on professionalism, agility, and creativity, our mission is to foster a nurturing, family-like environment. Presently, we are seeking a dynamic scheduler/administrator to support our head coordinator.

Job Title: Administrative/Scheduler

Company: Adapt: A Behavioral collective, inc

Location: Main Office is San Francisco, CA but this is a fully remote position - candidate must reside in the local area. It may be anywhere between San Francisco to San Jose OR San Francisco to Anitoch.

Job Type: Part-Time/Contractor Position

Job Description:

Adapt, a company that values a family-like culture with a focus on effective communication and reliability, is currently seeking an organized individual to join our team as an Administrative/Scheduler. We are a company that provides ABA services and for this role, you will collaborate with our head coordinator to:

• Draft and modify schedules.
• Communicate schedule availability to parents on a weekly basis
• Manage sick/vacation time off
• Handle other admin tasks as needed
• Coordinate surveys to parents,
• Provide support for callouts/substitutes within flexible hours from 8 am to 8 pm. PST.

Responsibilities:

1. Assist our head coordinator in Drafting Schedules:

- Collaborate on creating and modifying schedules to meet team needs.

2. Communication is Key:

- Promptly notify parents about schedule availability.

- Facilitate effective communication between team members

3. Learning NPA - our scheduling system:

- Adding the schedules into the system - this includes for our behavioral therapists, program managers and clinical directors.

- Adding all pay codes such as sick, vacation, etc.

4. Manage Sick/Vacation Time Off:

- Check and manage sick/vacation time off for team members.

- Confirm the process for inputting sick time for accuracy.

5. Surveys to Parents:

- Coordinate the distribution of surveys to parents.

- Gather feedback to improve services.

6. Callouts/Subs Support:

- Collaborate on handling callouts and arranging substitutes.

Qualifications:

- Strong organizational and communication skills.

- Ability to adapt to a dynamic work schedule.

- Reliability and commitment to a family-like atmosphere.

- have a flexible schedule

Preferred Qualifications:

- Scheduling Experience:

- Previous scheduling experience is a significant asset.

- Spanish Speaking:

- Proficiency in Spanish is a must, aligning with our commitment to diversity and inclusion.

How to Apply:

If you are a team player who values effective communication and thrives in a dynamic environment, we invite you to apply for this exciting opportunity. Submit your resume and cover letter to through here.

We look forward to welcoming a new member to the Adapt family!

Adapt is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Types: Part-time, Contract

Pay: $21.00 - $23.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Application Question(s):

• Do you understand that this is a contractor position?
• Are you available between 8 a.m. to 8 p.m. PST?
• Are you aware that this position requires you to be in the local area (Anywhere between San Francisco to San Jose or San Francisco to Antioch)

Experience:

• admin/scheduling: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: Remote