Student Database Specialist (Full-Time) - Nonpublic Services

Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
11/2/2023
Location:
Non-Public Services
Date Available:
11/02/2023
Closing Date:
02/01/2024
Union County Educational Services Commission
Department of Nonpublic School Services
Westfield, New Jersey
Nonpublic Database Specialist
Full-Time, 12-Month Position
Union County Educational Services Commission is a public school district in Westfield, NJ that was established to provide innovation and cost-effective educational programs and solutions for the twenty-one school districts in Union County.
The Commission is currently seeking a Database Manager to fill an anticipated full-time vacancy in the Department of Nonpublic School Services. This experienced and detail-oriented candidate will complete a wide-range of clerical responsibilities to contribute to the efficient and effective operation of expansive department providing instructional services to 1500+ students enrolled in 50+ private schools in Union County.,
Description:
+ Available Immediately
+12-Month Position
+ Full-Time, 5 days per week
+ Hours: 8:30 - 4:00 p.m.
+ Salary: $38,000 annually
+ NJ Pension Enrollment (PERS)
+ Comprehensive NJ State Employees Health Benefits
Qualifications:

• High School Diploma with some successful post-secondary education and/or a background in Student Database systems
• Valid New Jersey Driver License
• Ability to communicate effectively with administrators, nonpublic school principals, teachers, secretaries, and support staff
• Strong verbal and written and communication skills
• Strong organizational skills
• Skills in typing, data entry and word processing
• Ability to troubleshoot hardware and software problems
• General knowledge of New Jersey special education guidelines
• Willingness to learn and implement New Jersey Nonpublic Special Education guidelines and procedures
• Ability to learn the UCESC software programs
• Ability to facilitate multiple tasks on a daily basis

RESPONSIBILITIES:

• Working closely with Accounts Receivable/Bookkeeping Specialist to ensure accurate and timely billing for all services.
• Maintain all 407-1s for 192 and 193 services and monitoring compliance of services & information on 407-1 forms.
• Highly trained in frontline software and manages all aspects of frontline including but not limited to:
  • Entering & maintaining all school, student, teacher, and provider information/accounts
  • Monitoring compliance of services and documents and reporting to supervisor/director
  • Ensuring accuracy of information with 407-1s
  • Printing and distributing progress reports & ISPs/student files.
  • Ensuring all documents pertaining to student ISPs and Comp Ed services are uploaded and filed in a timely manner.
• Assigning, tracking, following up with all public school requests for services/contracted services
• Cross trained in requisitions, attendance, office management, personnel and other office area needs to help when necessary.
• To perform all related duties as assigned.

Please complete the online application in its entirety to be eligible for an interview.
Thank you for your interest!