Student Affairs Coordinator

SUMMARY

Coordinate OCOM’s Office of Student Affairs programs and activities and ensure that assigned Student Affairs functions fulfill institutional goals and objectives.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide administrative support to the day-to-day operations of the OCOM Office of Student Affairs and the Office of Student Services.
• Support the OCOM-approved policies and ensure that they are adhered to
• Coordinates Student Life responsibilities, including student council, organizations (including serving as liaison to faculty advisors), community efforts and events, and student communications, including but not limited to websites, social media, newsletters, and monitoring of student’s special recognitions (awards, publishing, etc.)
• Creates, sends, and responds to correspondence relating to Student Affairs
• Maintains the Office of Student Affairs calendars, screens calls, greets visitors, and answers questions regarding office policies, procedures, and services for visitors and enrolled students.
• Maintains student organization budgets and ledgers
• Maintains student organization paperwork
• Creates and designs PowerPoint presentations, infographics, flyers, and other reports.
• Counsels students on career planning, leadership opportunities and activities, and professional development
• Tracks participation, reports, and prepares student materials for Student Affairs activities and presentations.
• Conducts presentations for current and prospective students.
• Assists in coordinating the Office of Student Affairs communication and engagement model for OCOM alumni
• Assists in coordinating event planning, including but not limited to Orientation, White Coat, Match, and Graduation
• Assist in planning and implementing social, cultural, and recreational activities of student groups.
• Coordinate ongoing assessment and analysis of the effectiveness of Student Affairs services and programs, evaluate student needs and satisfaction, and overall quality of programs and services.
• Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Assist the Director of Student Affairs in accreditation functions, including document creation, data collection, and data entry.
• Performs other related duties as assigned
  

SUPERVISORY RESPONSIBILITIES

• None

QUALIFICATIONS

• Bachelor’s degree or higher
• Previous experience in Student Affairs is preferred
• A team player who values cooperation, mutual support, and team cohesion

KEY COMPETENCIES AND SKILLS

• Strong oral and written communication skills
• Exceptional interpersonal skills in order to work well with faculty, staff, students, administration, and the public
• Maintaining confidentiality and attention to detail are essential
• Respond calmly and appropriately in emotional situations
• Listen and communicate in a positive manner
• Collaborate and interact with healthcare professionals
• Organize, direct, and prioritize work appropriately
• Exercise independent judgments in complex and new situations
• Manage multiple concurrent projects and still meet strict deadlines
• Manage time well and work under stressful conditions
• Excellent public speaking skills
• Relate well with a diverse student population and other constituencies.
• Ability to work independently as well as function effectively in a team and within a diverse group of people
• Demonstrate tact, courtesy, and discretion in dealing with faculty, staff, students, administration, and the public.
• Maintain a high energy level and enthusiasm for OCOM.

Benefits

• Comprehensive healthcare and retirement benefits including Medical, Vision, Dental, and 401k match (vested on day 1).
• Paid time off.
• Professional development and continuing education opportunities to support your career growth.
• A supportive and collaborative work environment.