Staff Accountant

ALL TEMPERATURES CONTROLLED - JOB DESCRIPTION
JOB TITLE: STAFF ACCOUNTANT
DEPARTMENT: Administration - Accounting
REPORTS TO: President/CEO, Vice President/GM, or Controller
EFFECTIVE DATE: 01/2023
WORK SCHEDULE: Monday through Friday, 8:30am - 5:00pm
PAY: 25-30/hr
ADD'L REQUIREMENTS: SUMMARY/PURPOSE: Maintain accurate and current company accounting and financial records by using sound, accurate, and efficient practices and procedures on a regular and recurring schedule.
DUTIES AND RESPONSIBILITIES: • Oversees input and maintenance of A/R and A/P data and records; prepares analysis or reconciliation of accounts as required. • Responds to customer, vendor, and employee inquiries regarding invoices, expenses, and check requests; helps resolve invoice discrepancies. • Prepares accounts payable checks and payments. • Assists A/R in account reconciliations and disputes and other A/R-related tasks. • Interfaces with appropriate departments to secure proper payment approvals. • Records weekly income and expense transactions and maintains weekly cashflow statement and monthly cashflow projection. • Compiles and records weekly financial and operational key performance indicators. • Regularly posts transactions throughout the company General Ledger and maintains their accuracy by resolving discrepancies or providing clarifying information and reconciliations. • Calculates and process bi-weekly payroll and posts to corresponding accounts. Oversees expense reimbursement and reporting. • Performs A/R, A/P, Inventory, Asset and Expense, and other GL account balancing and reconciliations for monthly and yearly close out procedures. • Prepares 1099s and other tax-related reports and submits filings. • Supports management by aiding in the preparation of monthly financial reports and budgetary figures. • Assists with related special accounting-related projects as required. • Identify areas for improvement and implement improvements to processes. • Handle sensitive information in a confidential manner. • Performs other duties as assigned by management. I have read, understand, and acknowledge the duties and responsibilities required of this position:
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATIONS: • Bachelor's degree (B.S.) or equivalent, one to two years related experience, or equivalent combination of education and experience. • Prior experience with mainstream accounting software platforms (e.g. Quickbooks) or ERP's • Ability to learn to use Sage, our ERP and accounting software • Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. • Acute attention to detail. • Strong self-driven organizational, problem-solving, and analytical skills; able to manage own or assigned priorities and workflow. • Commitment to diligence and high standards. • Proficient in Microsoft Word, Excel, and Outlook. • Excellent written and verbal communication skills. • Ability to prepare reports and business correspondence. • Ability to understand and follow written and verbal instructions • Ability to work independently and as a member of various teams and committees. • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
TRAINING REQUIRED/EXPECTED: • Familiarization with Sage 100 Contractor and how its different areas and features operate. May include Reading standard operating procedures, how-to guides, working with their help team, attending 1-hour training webinars, and working with coworkers already familiar with the software.
COMPETENCIES: • Working knowledge of general and GAAP bookkeeping and GL practices and procedures • Understanding of budgetary figures and forecasts or projections based thereupon is a plus. • Commitment to diligence, accuracy, and high standards. • Acute attention to detail. • Good judgement with the ability to make timely and sound decisions. • Ability to work with all levels of management. • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. • Ability to double-check accuracy of work. • Willingness to help others and ask for help or direction if needed.
PHYSICAL DEMANDS AND WORK ENVIRONMENT: • Occasionally required to stand • Occasionally required to walk • Frequently required to sit • Frequently required to utilize hand and finger dexterity • Continually required to talk or hear • Continually utilize visual acuity to read technical information and/or use a keyboard.