Staff Accountant Accounts Receivable

The National Society of Black Engineers (NSBE) are seeking a detail-oriented and highly skilled Staff Accountant to join our dynamic accounting department. The Staff Accountant will play a pivotal role in managing cash receipts, Accounts Receivable (invoicing, collections, and general ledger reconciliation), and the revenue recognition processes. The ideal candidate will have a strong foundation in accounting principles, exceptional attention to detail, and expertise in reconciling financial transactions. This role is hybrid (1 - 2 days/week in-office) and considered an essential employee within the department.

Key Responsibilities:

• Cash Receipts:
  • Record daily cash receipts, and remote bank deposits accurately and in a timely manner.
  • Collaborate with other departments to ensure accurate recording of all cash transactions.
  • Investigate and resolve discrepancies in cash transactions promptly.
  • Reconcile cash accounts to the general ledger monthly in accordance with the financial closing calendar.

• Accounts Receivable:
  • Maintain the Accounts Receivable ledger, ensuring accurate and up-to-date records.
  • Review and post drafted invoices and ensure delivery to customers; communicate statement balances and payment reminders as needed.
  • Monitor outstanding receivables for collection doubtfulness and work closely with other departments to facilitate receipt of payment and reduce the occurrence of write-off.
  • Reconcile Accounts Receivable aging to the general ledger monthly in accordance with the financial closing calendar.

• Revenue Recognition:
  • Adhere to revenue recognition guidelines within Generally Accepted Accounting Principles.
  • Collaborate with cross-functional teams to ensure proper recognition of revenue from various sources.
  • Analyze contracts and agreements to determine appropriate revenue recognition treatment.

• Financial Reporting:
  • Prepare and analyze monthly, quarterly, and annual reports related to cash receipts, Accounts Receivable, and revenue recognition.
  • Provide insights into financial trends, variances, and potential areas for improvement.

• Audit Support:
  • Assist in the preparation of schedules and documentation for internal and external audits.
  • Address audit inquiries related to cash receipts, Accounts Receivable, and revenue recognition.

• Process Improvement:
  • Identify opportunities for process optimization in cash management, Accounts Receivable, and revenue recognition.
  • Implement improvements to enhance efficiency, accuracy, and internal controls.

• Compliance and Regulation:
  • Ensure compliance with accounting standards, regulatory requirements, and company policies in cash management, Accounts Receivable, and revenue recognition.
  • Stay informed about changes in accounting regulations affecting the role.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3-5 years of experience in accounting, with a focus on cash receipts, Accounts Receivable, and revenue recognition.
• Strong understanding of accounting principles and revenue recognition standards (e.g., ASC 606).
• Proficient in using accounting software and ERP systems (experience with platforms like Sage Intacct, Fonteva, or Salesforce is a plus).
• Excellent analytical and problem-solving skills with meticulous attention to detail.
• Effective communication skills, both verbal and written.
• Ability to work independently and collaboratively in a team-oriented environment.

NSBE is an equal opportunity employer committed to diversity, inclusion, and equity in the workplace. We encourage individuals of all backgrounds to apply.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS (for FT positions only):

Full-time employees are eligible for company benefits, including the option to work remotely, vacation and personal time off, 100% company-paid medical, dental, vision, short-term and long-term disability, life insurance benefits, eleven paid holidays, a 401(k) plan that matches up to 4%, and much more.

TRAVEL:

Travel is required for the Annual National Convention. Occasional travel to other conferences, chapters, and other industry- related events may be required and assigned by management.

LIMITATIONS AND DISCLAIMER:

The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job- related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills, and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty.