Staff Accountant

We are growing our Finance Team and looking to add a Staff Accountant. The Staff Accountant will play a key role by overseeing the end-to-end accounts payables cycle, assisting with customer collections, and owning several month end reconciliations and tax returns. This position reports to the Controller.
Core Responsibilities:
Accounts Payable

• Review all invoices for appropriate documentation and approval prior to payment
• Process vendor invoices and payments, including international invoices and payments
• Process check requests
• Process credit card bills
• Process and post PayPal payments and wire transfers, researching with bank as needed
• Prepare expense reconciliations for completed projects
• Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly
• Maintain and perform annual 1099 reporting
• Set up new vendors, adhering to vendor and bank screening policies
• Manage vendor W9s
• Respond to all vendor inquiries
• Reconcile vendor statements, research, and correct discrepancies
• Review employee expense reports for receipts, proper coding, and signatures
• Maintain files and documentation thoroughly and accurately, in accordance with company policies
• Assist with other projects as needed

Tax Returns

• Prepare tax returns for Controller review:
  • Unclaimed property management and reporting
  • Use tax returns
  • Property tax returns

Additional Responsibilities:
Collections

• Deposit customer checks
• Record customer payments
• Communicate with clients regarding payments

Month End Close

• Reconcile bank accounts
• Complete fixed asset reconciliation and ledger entries
• Manage prepaid accounts and reconciliations
• Manage credit card, AP and expense report accruals
• Assist with other month-end close activities as required

Other Tasks

• Follow-up with staff on overdue timesheets
• Prepare and review monthly time report
• Assist with statutory audit requests, as needed
• Answer staff questions regarding time and expense system
• Train new staff to enter time and expenses into system

Qualifications
Required

• Accounting degree required
• Knowledge of basic accounting principles
• Ability to work in a fast-paced environment and manage multiple tasks without compromising quality of work
• Exceptional attention to detail, logical thinking, critical thinking, problem solving, and organizational skills
• Strong documentation and research skills
• Excellent verbal and written communication skills
• High level of professionalism and awareness of the need for confidentiality
• Experience with Microsoft Excel and Word required
• Must live in the Boston area and work in the Newton office on Tuesdays plus either Wednesdays or Thursdays

Desired

• 2+ years of accounting experience
• Experience with NetSuite and/or OpenAir a plus

What We Offer:

• Dynamic, Flexible, Hard Working, Team Environment - We are busy, collaborative, growing, and we are doing meaningful work
• Opportunities - We encourage you to grow your expertise and take on new challenges
• Inclusive culture - One that values each employee's unique perspective and encourages everyone to be their authentic self
• Hybrid Work Environment - The autonomy to both work from home 3 days a week and develop/sustain collegial relationships in the office 2 days a week, or more if desired
• Feedback - We are committed to giving and receiving feedback in a direct, open and supportive manner
• Support - You will be part of a team that cares about you personally and professionally; our success depends on your success

Health Advances also offers a broad and competitive range of benefits depending on your job classification eligibility:

• Competitive bonus programs
• Medical, dental and vision insurance, beginning on the first of the month after hire
• 401(k) with company match
• Short-term and long-term disability insurance
• Paid holidays
• Generous sick and vacation pay
• Employee assistance programs offering six annual therapy sessions
• Summer flex scheduling options to allow for early releases on Friday from Memorial Day to Labor Day
• Paid volunteer opportunities

Health Advances may use third party service providers to assist us in recruiting talent, administering, and evaluating pre-employment screening and testing. By submitting your application, you acknowledge your information may be sent to those providers who are assisting in the specific search and agree to these terms.
For Californian applicants, pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Health Advances provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.