Address
Form of workJob Description
Work Model: Hybrid - 3 days in office and any key meetings
Locations: Primary = Irving, TX | Additional office sites = Atlanta, Chicago, Denver, Houston, Los Angeles, NYC, San Francisco and Seattle
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TA Digital is a digital transformation agency with 30-40% growth year-over-year focused on hiring leaders within the digital marketing space to support growth and build a scalable foundation for the future. Our vision is to provide innovative digital solutions and services by continuing to expand our leadership team and hiring superstars who may feel lost or marginalized within their current organizations.
If you feel:
- there are too many layers between you and decision makers
- that your current organization will not make the right decision even after you identify problems and recommend viable solutions
- you are ready for a bigger voice, larger platform or place for a stronger impact
…then you should consider TA Digital because we are ready to talk to you!
Description:
The Sr.Operations Assistant (SOA) at TA Digital reports to the Chief of Staff (CoS) providing operational and administrative support to the executive team of an IT Services Agency.
The SOA's responsibilities include scheduling appointments, managing calendars, making travel arrangements, generating reports, maintaining document repository, and coordinating senior-level activities. To be successful in this role, you should be well-organized, have great time management skills and able to act with minimal guidance.
Ultimately, you will contribute to the efficiency of our operations by providing personalized and timely support to executive members.
Responsibilities:
Operations:
- Conduct research activities online/offline as requested by the CoS and/or executive team.
- Organize and maintain a repository of key documents and artifacts.
- Collaborate with the CoS on stakeholder presentations.
- Assist the CoS with project administration activities, i.e. scheduling meetings, taking notes during meetings, updating project timelines, managing / sharing relevant project documentation, etc.
- Perform office tasks including maintaining records and performing basic bookkeeping, as requested or needed.
- Create and review reports, as requested by executive leadership and or the company's finance team.
- Perform additional duties as assigned by executives, HR or Finance team.
- Understand formal escalation and review processes.
- Maintain professionalism and confidentiality with all materials.
Executive Office:
- Act as the point of contact among executives, employees, clients and other external partners.
- Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, and other company logistics, as requested by the CEO.
- Organize and schedule meetings on behalf of the CEO and executives, take notes and record meeting minutes as necessary.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to the CEO and executives.
- Arrange and travel logistics and related activities, including accommodations, transportations, meals and expense reports.
Requirements:
- Bachelor's Degree (preferred), PA Diploma / Specialized Certification (Plus), or 5+ years of progressive operations / administrative assistant work experience required without a degree.
- Two or more years of experience as an Operations Assistant / administrator role reporting directly to upper management; preferable 1 or more years with executive support responsibilities.
- One or more years of experience within an IT / Software / Technology related services industry.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and record-keeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Compensation:
The salary range listed is for informational purposes. TA Digital treats all applicants as individuals taking into consideration but not limited to their professional and academic experience, specialized training, certifications and associated responsibilities as it relates to our specific industry. The salary range listed is just one component of our total compensation package including benefits for each unique employee.
Benefits: Health, Dental, Vision, AD&D Insurance, Vacation / PTO / Holiday pay plus matching 401K, Tuition & Travel Expense Reimbursement as needed
Bonus: This position is not eligible for a variable compensation element.
About us:
At TA Digital, we humanize the digital world. As an end-to-end consultancy within Omnicom Precision Marketing Group and part of the Credera Network, we envision and create authentic experiences that address our clients' business challenges and delight their customers. Recognized on the Inc. 5000 list as one of the fastest-growing companies in the U.S. in six of the past nine years — including 2019, 2020, and 2021 — TA Digital is one of the few companies in the world to possess Adobe Global Platinum Solution Partner status. We also share high-level strategic partnerships with such world-class digital experience platform companies as SAP, Acquia, commercetools, Sitecore, and Elastic Path.
Over the past 20+ years, TA Digital has positioned clients to achieve digital maturity by focusing on data, customer-centricity and exponential return on investment; by melding exceptional user experience and data-driven methodologies with artificial intelligence and machine learning, we enable digital transformations that intelligently build upon the strategies we set into motion. We are known as a global leader that assists marketing and technology executives in understanding the digital ecosystem while identifying cultural and operational gaps within their business - ultimately ushering organizations toward a more mature model and profitable digital landscape.
Interested in Joining One of the World's Leading Customer Experience Agencies?
We're always looking for passionate, talented people to work with us. We're from all over the globe, and our different skills and interests make us a diverse, close-knit company. As an organization, we value those differences, along with collaboration, empathy, transparency and a sense of purpose.
If you're interested in using the latest technologies to innovate and drive digital transformation as part of a global marketing and corporate communications company (Omnicom Group), learn more about our open opportunities and follow TA Digital on LinkedIn, Twitter, Instagram, and Facebook.
For more information, visit: www.tadigital.com
EOE & OFCCP Compliant regardless of: Minority / Female / Veteran / Disabled / Sexual Orientation / Gender Identity / National Origin / Age / Genetic Information / Religion / All Protected Classes
