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Form of workRequisition ID: 22610
Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company's two industry-leading business segments-Catalysts Technologies and Materials Technologies-provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.
Job Description
Grace is seeking a Senior Executive Assistant to the CEO to join our corporate team. The Senior Executive Assistant to the CEO plays a critical role in supporting the Chief Executive Officer in managing day-to-day operations and facilitating efficient communication within the organization and with external stakeholders. This position requires a high level of professionalism, discretion, organizational skills, and the ability to handle complex tasks in a fast-paced environment.
Responsibilities
Required Qualifications
Preferred Qualifications
Benefits
U.S. Employee Benefits Summary (grace.com)
Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.
Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company's two industry-leading business segments-Catalysts Technologies and Materials Technologies-provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.
Job Description
Grace is seeking a Senior Executive Assistant to the CEO to join our corporate team. The Senior Executive Assistant to the CEO plays a critical role in supporting the Chief Executive Officer in managing day-to-day operations and facilitating efficient communication within the organization and with external stakeholders. This position requires a high level of professionalism, discretion, organizational skills, and the ability to handle complex tasks in a fast-paced environment.
Responsibilities
- Provides or leads a full range of administrative support to the Chief Executive Officer (CEO) of the organization, exercising confidentiality, tact, and diplomacy.
- Communicates directives and information from the CEO to executives, managers and others in the organization and follows up on the status of assignments.
- Collaborates with other Executive Assistants and team members to optimize efficiency and coordination across the organization.
- Receives, screens, and directs incoming calls, visitors, mail and email.
- Maintains CEO's calendar, files, and records; arranges business travel, coordinates meeting arrangements, attends meetings and takes minutes, tracks expenses.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, effectively managing direct access to the CEO's time and office.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Provides oversight and participates in the Grace administrative professionals (GAP) and Executive Assistant committees.
Required Qualifications
- 5 or more years of proven experience as an Executive Assistant or similar role supporting top-level executives.
- Highschool diploma or equivalent.
- Demonstrated ability to anticipate needs and proactively address challenges.
- Ability to multi-task and prioritize in a fast-paced environment.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills; able to communicate succinctly and efficiently.
- Proficient in Microsoft Office Suite and other relevant software.
- Discretion and confidentiality are paramount.
Preferred Qualifications
- Bachelor's degree in business administration or related field preferred
Benefits
- Medical, Dental, Vision Insurance
- Life Insurance and Disability
- Grace Wellness Program
- Flexible Workplace
- Retirement Plans
- 401(k) Company Match - Dollar to dollar up to the first 6%
- Paid Vacation and Holidays
- Parental Leave (salaried only)
- Tuition Reimbursement
U.S. Employee Benefits Summary (grace.com)
Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.
