Municipal Court Of Record Clerk

Job Summary

Under immediate supervision, is responsible for accurately and efficiently performing a variety of clerical and/or technical duties, in support of Municipal Court. Working conditions are primarily inside an office environment. Exercises no supervision.
Work Location
Frank Wing Municipal Court Building; 401 Frio San Antonio, TX (78207)
Work Hours
7:30 a.m. - 4:30 p.m., Monday - Friday

Essential Job Functions

• Reviews documents presented to the court for authenticity, accuracy and appropriate judicial action.
• Calculates, collects and processes fines, fees and court costs, based on judicial orders, for misdemeanor violations related to state laws and city ordinances.
• Assists with research and interpretation of judicial orders.
• May prepare court dockets, including notifying parties regarding court dates, issue summons, subpoenas and hearing notices.
• Provides effective communication (oral and written) regarding court matters, to the general public, attorneys, police and other agencies.
• Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge.
• Researches, prepares, corrects and transmits records and reports to state and outside agencies, including the Texas Department of Public Safety, Office of Court Administration and OmniBase of Texas.
• Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
• Assists judge in courtroom, monitors and attends to juror needs, and coordinates courtroom activity (including maintaining order).
• Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
• Compiles data/information, and tracks and monitors for performance measures and/or reports.
• Directs and/or escorts the public to courtrooms and other court supported activities.
• Processes mail and internet requests for adjudication.
• Creates cases in case management system and scans any relevant information into file.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency).
• Two (2) years of experience in administrative/office support.
• Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B
  Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions.
• Valid Class 'C' Texas Driver's License.
• Valid Texas Crime Information Center and National Crime Information Center (TCIC/NCIC) Certification within one (1) year of employment and re-certified yearly.
• Must maintain Texas Law Enforcement Telecommunications System Access (TLETS) eligibility for continued employment in position (TLETS provides access to TCIC and NCIC).
• Must obtain the Municipal Court Clerk Certification, Level I, within eighteen (18) months of date of hire.

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of court procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of Code of Criminal Procedures, regarding laws governing Class 'C' misdemeanors.
• Knowledge of city, building and fire codes.
• Knowledge in deciphering court judgments.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer keyboard and other basic office equipment.
• Ability to interpret court documents and understand legal terminology.
• Ability to become a Notary Public in the State of Texas.
• Ability to communicate effectively.
• Ability to perform physical requirements of the position.
• Ability to perform customer service.
• Ability to establish and maintain effective working relationships with co-workers, supervisors, judges, and the general public.

Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.