Sheriff's Records/Warrants Assistant I/II

Salary : $36,379.20 - $56,784.00 Annually
Location : Riverside
Job Type: Regular
Job Number: 24-13790-01
Department: Sheriff
Opening Date: 03/18/2024
Closing Date: 4/2/2024 11:59 PM Pacific
ABOUT THE POSITION
The Riverside County Sheriff's Office is seeking to fill multiple Records/Warrants Assistant I/II positions to perform specialized clerical duties in support of the Information Services Bureau. The incumbent will be responsible for accessing and updating booking charges and other crime statistics in the law enforcement tracking system, understanding specific law enforcement laws, codes, rules, and regulations, and interpreting and applying this knowledge to a variety of legal documents and transactions. Competitive candidates will have clerical experience which includes maintaining specialized law enforcement records.
The incumbent must be able to work all shifts, including evenings, nights, weekends, and holidays.
The Sheriff's Records/Warrants Assistant I is distinguished from the Sheriff's Records/Warrants Assistant II classification in that the former works in a training capacity performing the more routine specialized duties and under immediate supervision, learn the more complex and difficult specialized tasks. Upon successful completion of the training period incumbents will be promoted to a Sheriff's Records/Warrants Assistant II.
Meet the Team!
The law enforcement professionals of the Riverside County Office, with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.
EXAMPLES OF ESSENTIAL DUTIES
• Operate and access a variety of computer systems including, but not limited to, the Sheriff's Records Management System, California Law Enforcement Telecommunications System (CLETS), Jail Information Management System (JIMS), Riverside Judicial Access, document imaging programs, and the Cal-Photo System.
• Enter, update, confirm, and handle all aspects of criminal, civil, juvenile, and protective custody warrants issued by the courts in Riverside County.
• Act as the 24-hour contact for Riverside County regarding the restraining order system in CLETS.
• Perform entries into CLETS.
• Operate office equipment including computer, microfilm, and teletype units; maintain and update files; receive, retrieve and update data.
• Process, prepare, and maintain a variety of records and documents; prepare, sort, file, type, and proofread a variety of materials and compose correspondence.
• Receive money and issue receipts for reports; respond to inquiries from law enforcement agencies and the general public regarding background checks, reports, criminal history, and a variety of other issues.
• Prepare official correspondence and reports.
• Verify computer entries to ensure that they correspond with hard copy document information.
• Fingerprint members of the public for criminal history record checks using inked-print and digital methods (e.g., LiveScan).
MINIMUM QUALIFICATIONS
SHERIFF'S RECORDS/WARRANTS ASSISTANT I
$17.49 - $24.21 Hourly
$3,031.91 - $4,195.56 Monthly
$36,382.94 - $50,346.75 Annually
OPTION I
Experience: Two years of general clerical experience, which must have included one year in the maintenance of specialized law enforcement records.
OPTION II
Certificate: Possession of a Public Safety Answering Point (PSAP) Academy certificate.
ALL OPTIONS
Knowledge of: Modern office procedures; correct English usage including spelling, grammar and punctuation.
Ability to: Learn complex computerized criminal information software; learn the procedures and details of legal documents pertaining to criminal Records/Warrants; establish effective working relationships with others and communicate tactfully and courteously with the public; accurately perform basic mathematical calculations; follow oral and written directions; process specialized Department of Justice/Federal Bureau of Investigation (DOJ/FBI) documents; learn applicable law enforcement related codes, rules, regulations, and laws; perform general clerical work.
SHERIFF'S RECORDS/WARRANTS ASSISTANT II
$19.86 - $27.30 Hourly
$3,442.25 - $4,731.66 Monthly
$41,307.00 - $56,779.88 Annually
OPTION I
Experience: Successful completion of the Sheriff Records/Warrants Assistant training program with Riverside County.
OPTION II
Experience: Three years of general clerical and computer experience of which one year involved maintenance of specialized law enforcement records.
Knowledge of: Modern office procedures; correct English usage including spelling, grammar, and punctuation.
Ability to: Learn complex computerized criminal information software; learn the procedures and details of legal documents pertaining to criminal Records/Warrants; establish effective working relationships with others and communicate tactfully and courteously with the public; accurately perform basic arithmetic computations; follow oral and written directions; process specialized Department of Justice/Federal Bureau of Investigation (DOJ/FBI) documents; learn applicable law enforcement related codes, rules, regulations and laws and perform general clerical work.
OTHER REQUIREMENTS:
License/Certificate: Possession, and maintenance throughout employment, of a valid California Driver's License.
Must obtain California Law Enforcement Telecommunications System (CLETS) certification within six months of employment.
Prior to appointment, must pass a background check, which includes a polygraph.
ENVIRONMENTAL CONDITIONS:
The incumbents will be working in a general office environment which may require standing, sitting, talking, and listening for prolonged periods of time. Also, may be required to work mandatory overtime, rotating shifts, and holidays, and may work 10 or 12-hour shifts.
SUPPLEMENTAL INFORMATION
Veterans' Preference
The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:
What's Next?
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Sheriff's Office may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Based on the number of applications received, the posting may close without notice.
Contact
If you have questions regarding this position, please contact Joe Olivares at 951-955-9554 or e-mail at .
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
• Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
• Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.

A new member is defined as any of the following:

1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0 < 3 year = 80 Hours (10 Days)
4 < 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.
01
I understand that I will be required to submit to a security clearance background check conducted by the Riverside County Sheriff's Office as part of the employment requirements of this position.

• Yes
• No

02
Have you ever been convicted of any crime involving domestic violence, or are you currently the subject of a domestic violence restraining order?

• Yes
• No

03
When was the last time you used PCP?

• Never
• Within the last twelve months
• One year or more, but less than five years
• Five years or more, but less than ten years
• Ten years or more, but less than fifteen years
• Fifteen years or more, but less than twenty years
• Twenty years or more

04
When was the last time you used Heroin?

• Never
• Within the last twelve months
• One year or more, but less than five years
• Five years or more, but less than eleven years
• Eleven years or more, but less than fifteen years
• Fifteen years or more, but less than twenty years
• More than twenty years

05
When was the last time you used LSD?

• Never
• Within the last twelve months
• One year or more, but less than five years
• Five years or more, but less than ten years
• Ten years...