Services Procurement Specialist

Are you looking for a fast-paced, dynamic environment with the opportunity to work with departments across the company? Are you able to pivot and make decisions based on new or changing information or a change in project priority? If so, read on for more information about our Services Procurement Specialist opportunity.
What you will do

• Partner with business groups to develop, review, and execute service agreements.
• Conduct source selection process and facilitate the bid/proposal submittal process.
• Manage the contracting process between legal, the business area, and the supplier, negotiating terms, conditions, and business requirements with the supplier.

What you bring

• Demonstrated direct knowledge of the source selection process to include RFPs and SOWs.
• Ability to perform contract negotiations for critical services at a skilled level.
• Ability to make decisions in an ever-changing process with new priorities arising throughout the day.
• Ability to influence through communication and collaboration, not demand through authority.
• Oracle experience is preferred.

*Full Job Description
Position Description
Procures services (including: information technology, engineering and construction) by planning, processing requisitions, preparing and publishing solicitations, reviewing requirements, conducting pre-bid and pre-proposal events, overseeing meetings, interviews, demonstrations, writing, negotiating and analyzing contracts, developing and reviewing statements of work, monitoring supplier performance and mitigating claims and disputes.
Ensures maximum value for expenditures by preparing and negotiating contracts, conducting market research, providing cost and price analysis, adhering to corporate policy and documenting contract activity.
Position-Related Responsibilities
Procurement Specialist Associate
This is an entry level procurement position. Develops, coordinates and implements basic procurement contracts for services. Acts as a liaison between personnel, customers and suppliers.

• Reviews purchase requisitions for content accuracy and ensures that proper documentation (e.g. Contract, Specification, Single Source Justification) is attached. Reaches out to purchase requestor with questions and/or clarifications, and requests additional documentation, if necessary.
• Issues purchase orders to suppliers for services necessary to support the Companies operations and maintenance activities within policy and procedure.
• Responsible for communicating to supervision various supply chain problems for assigned service category areas as well as working with end users, warehouse operations and accounts payable.
• Reviews overall supplier activity and performance to assure contract compliance. Works with supervision to mitigate contract claims and disputes, assess supplier problem areas and implements appropriate action plans.
• Works collaboratively with the warehouse, receiving and accounts payable with matters concerning the receipt and/or invoicing of materials or services.
• Communicates Procurement policies and procedures to business areas to ensure company- wide compliance.
• Develop, review and approve SOWs not tied to material acquisitions and Amendments with guidance from Supervisor (or delegate) that are low risk.
• Follows standard practices and procedures in analyzing situations or data for which answers can be somewhat readily obtained.
• May assist Procurement Specialist in the development and facilitation of IFB, RFP, QVL events and negotiation of contracts including, MSAs and Amendments.
• Attends procurement related educational sessions and training.
• In the absence of the Procurement Specialist, addresses time-sensitive internal and external customer needs.
• This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Procurement Specialist
This is an experienced procurement position. Develops, coordinates and implements basic and increasingly more complex procurement contracts for services. Acts as a liaison between personnel, customers and suppliers.
In addition to performing the responsibilities of Procurement Specialist Associate:

• Demonstrates knowledge and experience as outlined in the Procurement Specialist Associate responsibilities with a proven track record for success.
• Development, review and execution of various services agreements (MSA, Short Forms, SLA, SaaS, CSA, Third-Party, and change orders or amendments). Responsible for resolving supply chain problems for assigned service category areas as well as working with end users, warehouse operations and accounts payable.
• May manage supply chain activities between operating areas and intermediate level key alliance suppliers that supply services in order to maximize the value of those activities and perform an analysis of the risk exposures, metrics to determine relationship health, and actions that might need to be taken.
• Facilitates and coordinates with cross functional teams to develop source selection content and strategies.
• Conducts industry research and analysis and provides market data to support business area analysis and decision making. Shares information internally to assist with the acquisition of services where applicable.
• Proficient in conducting various source selection methodologies including RFP, IFB, and QVL and facilitating the bid/proposal submittal process.
• Skilled in facilitating the evaluation of proposals with a cross-functional evaluation committee.
• Skilled in the development and review of SOW for broad range of company service needs not tied to a material acquisition.
• Provides education and guidance to business areas on SOW development at a skilled level.
• Manages the contracting process between legal, the business area, and the supplier Negotiates terms, conditions, and business requirements with the supplier. Skilled at analyzing redlines to identify terms and conditions that will require Legal review and providing guidance and support to Legal during negotiations.
• Ensures all services acquisitions are in accordance with all Procurement Policies and Policies that impact the Procurement function.
• Conducts quarterly or mid-year meetings with alliance suppliers to review delivery performance, quality assurance, cost savings and topics that benefit the alliance. Facilitates discussion during the meeting.
• Oversees the planning of the annual alliance meeting by collecting performance feedback from company business areas and supplier. Creates presentation documents with the assistance of the Procurement and Contracts Administrative Support staff. Presents feedback and facilitates discussion during the meeting.
• Identifies process improvement opportunities along with implementing improvements lending to efficiency gains and standardization.
• Actively participates in opportunities for improvement and growth of the Alliance Program.
• Collaboratively plans and implements procurement strategies that support short and long term business area needs.
• Represents the Procurement function at Company meetings.
• May provide guidance to lower level procurement staff in the absence of the Senior Procurement Specialist.

Knowledge, Skills & Abilities
(Equivalent combination of education and experience will be considered)
Associate
Minimum Qualifications

• 2-year degree from an accredited institution.
• Approximately three years of procurement and contracts related experience
• Grasps professional level procurement and contracts knowledge and concepts; experience may include contract development, review, and administration, competitive bidding, , or business administration.

Preferred Qualifications

• Certification or education in a supply chain or business related field.
• Knowledge of the Procure-to-Pay process which includes requisitioning, SOWs, RFPs, and IFBs, purchase orders, warehouse operations and accounts payable.
• A four-year degree from an accredited University in a supply chain or business related field.

Specialist
Minimum Qualifications

• A minimum of five years of procurement and contracts experience.
• A four-year degree from an accredited University in a supply chain or business related field. Education may be considered as an equivalency for a portion of the required experience.
• Ability to perform contract negotiations for critical services at a skilled level.
• Must be able to work independently under general direction and supervision.
• Must demonstrate working knowledge of the Procure-to-Pay process which includes purchasing systems (requisitioning and purchase orders), best practice procurement processes and procedures, SOWs, RFPs, and IFBs, and contracting services.
• Must exhibit strong communication and leadership skills, and be highly focused on delivering superior customer service.
• Proven ability to successfully manage several assignments concurrently even with conflicting priorities.
• Knowledge and application of contractual rights and obligations and means to mitigate contractual risks associated with business area needs.
• Applies broad knowledge of procurement principles to moderately complex, difficult, and varied problems and issues.

Preferred Qualifications

• Purchasing certification. Utility experience.
• Ability to administer and coordinate intermediate alliance partnering agreements.