Senior Staff Accountant

The Senior Staff Accountant provides accounting support within the Capital Area Food Bank’s (CAFB) Finance department. The overall responsibilities are day-to-day accounts payable and payroll processing ensuring policies and procedures are being adhered to as they pertain to accounts payable and payroll. The Senior Staff Accountant will also perform general ledger reconciliations, assist with the annual audit, maintain Internal Controls, provide quality and timely services to both internal and external customers, and make recommendations for process improvements.

Essential Functions:

Accounts Payable - 55%

• Review, process and match invoices, vouchers, and other supporting documentation with purchase orders
• Review and reconcile invoice discrepancies; communicate with vendors to research and resolve issues
• Ensure all invoices are processed in a timely manner
• Assists CAFB staff with invoice submission and Purchase Orders
• Assists AP and Budget Manager in preparing weekly check run for Controller review
• Review vendor account statements to reconcile monthly activities
• Maintains vendor records, obtaining needed documentation (W-9, change of address, etc.) and submit changes to be made; establishes new vendors; ensures vendor requests are properly requested by staff
• Assist in monthly A/P close process including AP accruals, journal entries and reconciliation
• Assists AP manager in preparing Forms 1099 annually
• Assists AP and Budget Manager in managing corporate purchasing card program (concur)
• Manage the Accounts Payable email inbox
• Supports obtaining and recording of all autopay vendor invoices into the accounts payable system
• Prepares and provides actionable analysis of the organization’s payable balances and works with other staff members to discuss any necessary follow-up and documents any account actions taken
• Under the guidance of the Controller, performs financial analysis and forecasts for a variety of purposes including, but not limited to internal fiscal management, funder reporting, and board reporting
• Supports the annual development and oversight of the CAFB operational and capital expenditures budgets.
• Assists in developing metrics and reporting scorecards that assist staff and management with the monitoring of program, departmental and organizational performance.
• Supports efficiency gains throughout the organization through the identification of streamlining opportunities.
• Assist with vendor questions, inquiries and issues related to accounts payable

Payroll Processing – 15%

• Assists Accounting Manager with reviewing timesheets every payroll period

• Assists in recording payroll expense from new Paycom system in NetSuite
• Assists in addressing finance-related payroll related questions originating from staff or human resources
• Assists in inputting adhoc pay changes, such as bonuses, reimbursements, etc.

Reconciliations and Reporting (Prepaids, Deposits, Fixed Assets, Bank Reconciliations) – 25%

• Perform monthly account reconciliations as directed
• Reconciles general ledger accounts with various registers and controls.
• Assists the Controller in reviewing accounting reports to identify and trace sources of possible errors; makes necessary corrections.
• Prepares reports and provides data as requested for the Controller and other managers.
• Compiles data for input into various reports and forms, checking for completeness and accuracy

Audit Support – 5%

• Prepare audit documentation, various year-end schedules, and perform walk-throughs for annual audit

Miscellaneous

• Performs other related duties as assigned