Senior Specialist - Facilities Management South San Francisco (SSF)

Job Description
Position Description:
Senior Specialist - Facilities Management South San Francisco (SSF)
The vision for the Global Workplace and Enterprise Services (GWES) organization is to improve patient's lives by providing world-class facility services & solutions that enable innovative research, medicines, & vaccines. We deliver critical build work. The future of work and needs of the workplace are constantly changing so we are also seeking to re-imagine and continuously improve our operations and supporting business processes for our valued colleagues across our Company's enterprise.
This position resides within the GWES organization and is responsible for providing Facilities Management support and oversight for the Integrated Facility Management (IFM) program in the South San Francisco region. This role involves collaborating with external partners and cross-functional teams to operate and maintain buildings and building systems to support our Research & Development Division and corporate functions effectively and safely.
Primary Activities

• Responsible for overseeing day-to-day tactical operations and strategic planning for the South San Francisco site
• Oversees and manages compliance for performed by IFM partners, including management of change and investigations.
• Coordinates facility related activities for GWES Facility Operations.
• Ensure IFM partners meet all contractual obligations including all Service Level Agreements (SLA's) and Key Performance Indicators (KPI's).
• Identifies, enables, and takes calculated risks to challenge norms and execute opportunities that will drive efficiencies and create value.
• Works collaboratively across the organization, building bridges across teams, functions, divisions, geographies, external stakeholders, and customers to support the best outcome for the company.
• Defines and executes consistent processes to improve value, ensure continued delivery of products and services, and sustain long-term growth.
• Applies knowledge of quality, regulatory, environmental, health, and safety requirements and effectively partners with experts to ensure a safe and compliant environment.
• Assesses the degree of change required, manages, and minimizes associated risks, and brings stakeholders and team members through phases of commitment to drive successful execution and implementation of the change.
• Develops site-based facility strategies for business continuity, building operation, and asset life cycle management to improve current service and uptime while generating new service offerings that create value for our company.
• Understands workplace strategy and research and analytic methodologies, works across the organization, and implements workplace strategies to advance organizational objectives.
• Works with cross-functional teams to deliver efficient and productive services effectively and safely at a competitive cost.
• Provides direction and leadership for regional IFM initiative implementation and sustainability of processes.
• Perform regularly scheduled site audits of responsible areas, landscape, janitorial, etc.
• Project/Program Management responsibilities include IFM initiative implementation and sustainability of processes, management of our Company's staff and supplemental IFM staff for planning and move management, and allocation of resources to meet all objectives. Ensures work is completed right the first time.

Position Qualifications:
Education Minimum Requirement:

• Required - BA/BS degree or 5+ years Facilities Management experience.
• Preferred - BA/BS degree in engineering, science, Facilities Management, quality management and/or business.

Required Experience and Skills:

• 5+ years experience in maintenance/operations of facilities or utilities with applicable skilled trade requirements
• Minimum 2 years' experience implementing maintenance repair activities in a process and building services environment
• Must demonstrate an excellent understanding of quality, compliance and change control as it relates to facility operations.
• Understanding of finance and cash flow with respect to corporate purchasing.
• Experience with financial and budget tasks
• Knowledge and experience in project and Facilities Management.
• Demonstrated communication, leadership, teamwork, and customer service skills.
• Demonstrated technical and problem-solving abilities.
• Demonstrated computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
• Documented experience as a strong performer in current and past positions
• Ability to handle and prioritize a large number of simultaneous assignments
• Program management skills with an understanding of strategic vision and significant attention to detail
• Outstanding communication and people skills
• Ability to both think critically as well as communicate effectively with a global audience
• Fluent in English; bi-lingual in Spanish is desirable

Preferred Experience and Skills:

• Preferred
  
  • Lean, Six Sigma Yellow Belt certification or equal experience in application.
  • Experience with external partner management and agencies.
  • Additional professional designations including Project Management, Change Management, etc.
  • CFM and PMP Certifications
  • GMP experience
  • Experience in sterile pharmaceuticals, vaccines or biologics
  • Knowledge of SAP

NOTICEFORINTERNALAPPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
GWES
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Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.
Current Employees apply HERE
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US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
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We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
Under New York State, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate's relevant skills, experience, and education.
Expected salary range:
$97,680.00 - $153,700.00
Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
10%
Flexible Work Arrangements:
On-Site
Shift:
1st - Day
Valid Driving License:
No
Hazardous Material(s):
n/a