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SalaryJob Description
Under the supervision of the Travel Manager and Lead Auditor, the Senior Office Assistant will answer questions from Laboratory staff regarding travel expense reports, creating travel requests, and assisting with travel policy interpretation. This job requires a complete understanding of the travel policy and government audit requirements in order to perform detailed audits of all travel expense reports. A thorough working knowledge of Concur Travel Expense Management System is a requirement.
Duties and Responsibilities
- Receiving, auditing, and processing all Travel Expense Reports
- Assuring Foreign Travel is approved prior to travel
- Reporting on Travel Expense Vouchers over 60 days old
- Answering travel related questions and educate the traveler on policy
- Out-processing employees
- Answering phones, opening mail, filing, and updating Travel's Web page
- Processing conference advance
- Recovering expense reimbursements due back to company
- Recovering cash advance balance amounts due back to the company
Requirements
- ***Must be a high school graduate with 2.5 plus years experience in an office environment.
- ***Must have experience using Concur Expense
- Must have excellent customer service and telephone skills
- Must be a self-starter and able to work both independently and in a team environment
- Knowledge of MS Word and Excel a plus
- Must be able to handle issues with diplomacy
- Must have the ability to obtain and maintain a government security clearance
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
- Comprehensive health, dental, and vision plans
- MIT-funded pension
- Matching 401K
- Paid leave (including vacation, sick, parental, military, etc.)
- Tuition reimbursement and continuing education programs
- Mentorship programs
- A range of work-life balance options
- ... and much more!
Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts, and perks.
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret-level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 40947
