Senior Library Specialist (Acquisitions Ordering Specialist)

Description
Coordinates the daily operations of a library function or program such as serial ordering, reference processing, special collections, electronic publications, information services, and so forth.

• Performs reference work using subject expertise or general resource material.
• Trains and coordinates the work activities of Library Specialists, library assistants, and/or student workers.
• Interprets and teaches use of basic indexes, directories, guides, files and catalogs.
• Receives and processes reserves and library loan requests.
• Compiles book lists and bibliographies; reviews books and other material in areas of subject expertise.
• Participates in the preparation, maintenance and updating of policies and procedures for functional area.
• May teach electronic research classes to new and experienced library users.
• Performs other job-related duties as assigned.

INFORMATION SPECIFIC TO THIS POSITION
The Acquisitions Ordering Specialist performs a wide range of tasks related to the acquisition of library materials in print, media, and electronic formats. These routines and workflows require attention to detail, thoughtful analysis of vendors, and detailed record management through a variety of vendor and local systems.
Responsibilities:

• Acquires one-time and continuing resources in a variety of formats, primarily from wholesale distributors.
• Monitors purchase requests in Alma Library Management System (LMS) and other sources of acquisitions requests.
• Coordinates purchasing activities with the Acquisitions Manager.
• Creates purchase order lines in Alma LMS using bibliographic records.
• Submits orders, renewal, or cancellation instructions in proprietary vendor systems or Alma LMS.
• May purchase and activate e-book or other streaming media orders.
• Works closely with Acquisitions Receiving Specialist to identify and resolve issues with claims.
• Communicates with patrons, vendors, and library staff to resolve complex library resource requests.
• Reviews MARC records associated with orders; submits work orders for cataloging and processing materials.
• Enters invoice information into Alma LMS; creates and submits vouchers in PeopleSoft.
• In coordination with supervisor and colleagues, assists with creation and maintenance of acquisitions documentation.

EEO/AA
Qualifications
Required:

• Associates degree and 1 year job-related experience
• Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field. Advanced vocational or electronic skills or a basic knowledge of a professional field is required. An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field. Requires a minimum of one (1) year of directly job-related experience.

Preferred:

• 1 or more years of purchasing or library acquisitions experience
• Experience working with Ex Libris Alma LMS
• Bookkeeping or accounting knowledge

Knowledge, Skills, and Abilities

• Excellent communication skills
• Adaptability to accommodate changing workflows and technology
• Sound judgment and decision-making; effective, independent problem-solving skills
• Ability to work well in cross-functional teams

Experience will be considered in lieu of education.
May be eligible for Alternative Workplace Arrangements after initial training period.