Senior Executive Assistant (#24-043)

• Serve as Senior Executive Assistant for the Office Director (OD) to support all aspects of his/her daily work routine.
• Coordinate work with DARPA staff as needed; play a key role in the coordination of staff efforts both within and outside the office and Agency.
• Track all actions/taskers to ensure they are addressed in a timely fashion (i.e.: responding to data calls, providing input to briefings, developing talking points and coordinating responses and input for upcoming meetings with internal and external stakeholders)
• Track and follow-up on action items for the office and OD.
• Take meeting minutes, create and edit program and administrative documents.
• Assist in Front Office activities and processes including planning, prioritization, and execution.
• Assist the OD in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the OD; redirect matters to staff or handle individually, as appropriate.
• Keep the OD advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Schedule office meetings; assist in the preparation and distribution of meeting agendas and materials.
• Maintain paper and electronic filing systems.
• Other additional and/or alternative duties as assigned.

• High School diploma

• HHS, NIH Public Trust (Ability to obtain)

Experience

• A minimum of 5 years working with senior leadership in a professional environment.