Senior Department Secretary / Home Health Care

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on  LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Senior Department Secretary/Home Health Care.
In this role, the successful candidate is responsible for performing secretarial duties and all activities needed to maintain and organize an efficient office, and assist the management with any additional projects or tasks as required. Duties include compiling information, maintain department accounts; coordinates department activities; prepares process correspondence, agendas, general papers; prepares purchasing and timekeeping information. Coordinates department computing and software resources. Assist with the organization, maintenance, and flow of information throughout the department. Serves as liaison with other departments and staff.

Job Responsibilities:

• Performs a wide variety of varied secretarial and programmatic support functions in support of assigned department; relieves department head of administrative work and providing assistance in resolving operational.
• Performs other duties as assigned
• Generates purchase orders, check requests, travel and petty cash reimbursements.
• Coordinates project or program, department computing and software resources, which may include a Creating institutional monthly borrow & loan invoices.
• Develops, prepares and monitors various log, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed. Organizes and maintains office and specialized files in accordance with the WUH s records management program. ( Repackaging, distribution and tracking of flu vaccine)
• Responsible for entering monthly schedule, daily maintenance sick days, PTOs, etc. and follows up on missed punches, unexcused absences and unscheduled hours (i.e. Kronos Timekeeper). Creates and maintains accurate and up-to-date electronic and hard copy files, records and logs for files.
• Maintains various databases. Compiles, prepares and enters into a computer from various sources, including accounting, statistical and related documents, creates and maintains computer based tracking information and reports including assigned database, records and list; creates standard statistical spreadsheets; inputs corrections and updates.
• Maintains calendar of activities, screens and answers phones; coordinates activities and meetings with other departments andor outside agencies/vendors/sales reps; coordinates arrangements and sets up meeting rooms; notifies participants; prepares andor assembles meeting materials.

Minimum Qualifications:
To qualify, you must have a High School or GED. 3 - 5 years prior related Secretarial experience. Excellent communication skills (both oral & written), interpersonal and organizational skills. Proficiency with computers including Microsoft (Word, Excel, and Outlook).

Preferred Qualifications:
Associate's Degree In a related field. 3 - 5 years Hospital setting experience. Siemans Net Access, Aria CITRIX, METRIQ, ABSTRACT PLUS, NYSSUBMISSION PROGRAM, SEER Rx INTERACTIVE DATABASE,HEMATOPOIETIC DATABASE.

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital-Long Island's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $37,621.05 - $55,685.10 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here