Senior Department Administrator Supervisor

Position Details
Position Information
Recruitment/Posting Title
Senior Department Administrator Supervisor
Job Category
Staff & Executive - Administrative & Support
Department
SAS - Anthropology
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Department Administrator Supervisor for the Department of Anthropology within the School of Arts & Sciences (SAS). This position is responsible for administration of personnel actions, payroll, budget, grant administration, procurement, facilities projects, and accounting for Department of Anthropology and all related programs including but not l limited to the Graduate and Undergraduate programs, and the Center for Human and Evolutionary Studies (CHES).
Among the key duties of this position are the following:

• Provides overall administrative and financial management and supervision of daily operations and performance of complex tasks for academic, research and operational of administrative unit and its affiliates.
• Manages all aspects of the faculty research portfolio that includes activities taking place both domestically and extend globally into multiple countries.
• Ensures timely processing of all requests and activities with prompt, professional courteous service to faculty, graduate students, Lecturers/COADs, Post Docs, and hourly workers (ie. lab assistants and work-study students and employees and administrators in other units).
• Reviews and develops best practices and procedures for effective and efficient administration of business unit with shared electronic files, division of responsibilities to eliminate duplication of effort and coordination of all tasks.
• Provides leadership to implement University initiatives within department and serves as a central resource for information.
• Establishes performance standards, conducts evaluations, and has authority to hire and fire staff.
• Creates and manages the full financial envelope of the department budget and utilizes discretion to ensure that funds are not overspent and are used optimally.
• Analyzes financial data to monitor unit performance and incorporate into strategic planning process.
• Works closely with Department Chair and within department unit with broadly defined objectives.
• Keeps abreast of all planning needs and supplies or identifies historical operating data in accurate and timely manner to support strategic plans of unit.
• Works independently with minimal review of work and broad understanding of administrative, managerial and financial operations to service unit and University.
• Resolves diverse range of problems consistent with an understanding of the mission and role of the department.
• Performs professional work requiring specialized knowledge in accounting, finance, management and familiarity of university structure.
• Assists the Chair, Graduate and Undergraduate Directors with all fiscal and administrative matters of the department.
• Overviews faculty promotions and salary requirements.

Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Exempt
Grade
06
Position Salary
Annual Minimum Salary
76702.000
Annual Mid Range Salary
97086.500
Annual Maximum Salary
117471.000
Standard Hours
37.50
Union Description
Admin Assembly (MPSC)
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Bachelor's degree in accounting, finance, business administration or related field, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative operations and procedures with generally accepted accounting principles and practices.
• A minimum of 5 years relevant experience in administrative and financial/accounting functions, preferably in higher education or in research environment.

Certifications/Licenses

• Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.

Required Knowledge, Skills, and Abilities

• Excellent organizational and communications skills, strong analytical ability, computer literacy including MS Office Suite and Cornerstone, and ability to manage multiple tasks simultaneously.
• Business administration degree with financial, organizational and human resource applications integral to perform this position's functions because so much of the work crosses reporting lines.

Preferred Qualifications

• Prior experience budgeting and financial management including oversight of multiple administrative functions.
• Prior supervision experience, preferably in a unionized environment.

Equipment Utilized

• Work with desktop computer, scanner, printer. Knowledge of Cloud Financial, SciQuest, Travel and Expense Reimbursement, HCM, Tableau, SAS systems, NSF Fastlane, RAPSS, ECRT, etc.

Physical Demands and Work Environment

• Travel to other New Brunswick campuses for training/meetings.
• Valid Drivers' license required.

Special Conditions

• Clean Driving Record.

Posting Details
Posting Number
24ST0505
Posting Open Date
03/01/2024
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Douglass (RU-New Brunswick)
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement