AddressEBSCO Information Services (EIS) provides a complete and optimized research solution comprised of e-journals, e-books, and research databases - all combined with the most powerful discovery service to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EIS employs more than 2,700 people worldwide, most now working hybrid or remotely. We are the leader in our field due to our cutting-edge technology, forward-thinking philosophy, and outstanding team. EIS is a company that will motivate you, inspire you, and allow you to grow. Our mission is to transform lives by providing relevant and reliable information when, where, and how people need it. We are looking for bright and creative individuals whose unique differences will allow us to achieve this inclusive mission around the world.
Your Opportunity
The Senior Conference and Event Planner plays a crucial role in planning, organizing, and executing marketing events, including national and regional conferences, advisory boards, deans’ events, EBSCO’s User Group and other events in North America. This position involves creating and managing various events, aligning them with our overall marketing goals, promoting our company’s brand, products, and services effectively communicating our brand’s message, engaging the target audience, and generating leads.
This remote position is U.S.-based only (excluding U.S. territories)
What You’ll Do
- Collaborate with internal and external teams to plan and execute events
- Communicate event details and updates with stakeholders in a timely manner
- Oversee event logistics, including venue selection, catering, transportation, and accommodations
- Coordinate event schedules, sessions, and activities
- Ensure a smooth registration process for attendees
- Track and evaluate all event activities
- Develop and manage event budgets, and Analyze ROI to ensure effective budget allocation
- Negotiate contracts with vendors and service providers
- Conduct post-event evaluations to identify areas for improvement
Your Team
You will be welcomed as a member of the national Conference and Events team, which is a part of the SaaS Marketing and National Conferences & Events team. It is made up of four Conference and Events planners (including this role) and reports to the VP, SaaS Marketing and National Conferences & Events. The team is a collaborative group that enjoys working with stakeholders in Marketing, Sales and Product Management to create meaningful in-person experiences for our staff and our customers.
About You
- 5+ years of experience in planning and executing conferences and Events
- Project management skills from idea formation through implementation
- Willingness to travel for events, including overnight trips (up to 25%)
- In-depth knowledge of industry practices, with a commitment to continuous learning
What sets you apart
- Motivated, results-driven, and able to prioritize team efforts efficiently
- Excellent customer service and problem-solving skills
- Strong oral, written, interpersonal, and organizational skills
- Proficiency in event management software and tools
- Technical aptitude related to meeting planning and hosting technologies
Physical Requirements
- Sitting and Standing: Event planners often spend extended periods sitting at desks while coordinating logistics, managing budgets, and communicating with stakeholders. Additionally, during events, they may need to stand for long hours to oversee operations.
- Lifting: This role requires the lifting and carrying of heavy boxes at events. Event planners are expected to help set up at smaller events, including boxing and unboxing event supplies and setting up tables, booths, etc.
- Attendance at Events: As an Event Planner, being physically present at events is essential. This requirement involves being on-site during conferences, meetings, and other gatherings. It may also involve early mornings, evenings, and weekends, depending on the event schedule.
- Travel: Event planners often travel to various locations for conferences, trade shows, and other events. The willingness to travel, including overnight trips (up to 25%), is typically expected.
Our Offer to You
Target Annual Compensation
Target Annual Compensation Range: $64,045 - 91,495. The actual salary offer will carefully consider a wide range of factors including your skills, qualifications, education, training, and experience, as well as the position’s work location.
EBSCO provides a generous benefits program including
- Medical, Dental, Vision, Life and Disability Insurance and Flexible spending accounts
- Retirement Savings Plan
- Paid Parental Leave
- Holidays and Paid Time Off (PTO)
- Mentoring program
- And much more! Check it out here: https://www.ebsco.com/about/benefits
We work hard to embrace diversity, equity and inclusion and encourage everyone at EBSCO to bring their authentic selves to work every day. We have a wide representation of employee resource groups. To learn more, visit https://www.ebsco.com/about/diversity-equity-inclusion
The EBSCO Way
At EBSCO, our culture is defined by ten guiding principles. We put our customers first, and we're always looking for ways to innovate and improve. We make decisions based on facts, communicate openly, and hold ourselves accountable for results. Trust, respect, and care for each other are essential to how we work. Every day, our actions and teamwork shape who we are as a company. To learn more about our culture, visit https://www.ebsco.com/about/culture.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.
