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Form of workOdyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist providing support to the HBB/ Kessel Run (KR) Division.
The Contractor shall provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications.
This is a full time position located at Hanscom AFB.
Duties include, but not limited to:
- Monitors progress toward accomplishment of various taskings and initiatives.
- Provides support by supplying the information and background for the preparation of program events
- Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
- Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
- Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
- Maintain appointment calendars and conference room schedules
- Answer telephones, forward messages, and provide responses to routine queries
- Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
- Provide inputs and recommendations regarding administrative and office management processes and procedures
- Assist with preparation of and updates to program office file management documents
- Prepare agendas, reports and briefings for staff meetings
- Assist Government with management of organization’s workflow
- Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator’s Manual utilizing the Defense Travel System
- Additional administrative duties as required.
Minimum Required Qualifications:
Citizenship: Must be a US citizen
Clearance: Ability to obtain and maintain an active Secret security clearance (Can start with an interim Secret Clearance)
Education: GED and at least five years of experience in respective profession being performed, five of which must be in the DoD.
Years’ experience: 5-7 years of related professional experience.
Preferred Qualifications:
Education: Bachelor’s Degree in a related field and/or 12 years of experience in the respective professional discipline being performed, five of which are in the DoD.
Additional Information:
Location: Hanscom AFB, MA
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Odyssey Systems Consulting Group, is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.
Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
