Senior Administrative Assistant/Bookkeeper

Senior Administrative Assistant/Bookkeeper in the Hong Kong Economic and Trade Office in Washington, D.C. (HKETO)
(An office of the Government of the Hong Kong Special Administrative Region)

(Salary: Starting salary ranging from US$45,888 to $64,176 per annum* depending on relevant experience)

Entry Requirements

• (a) Minimum of three* years of relevant working experience, focusing on general office duties with a strong emphasis on accounting work and bookkeeping;
• (b) A bachelor’s degree or equivalent;
• (c) Fluency in spoken/written English;
• (d) Must be proficient with QuickBooks and Microsoft Excel ;
• (e) Fluency in spoken/written Chinese is an advantage;
• (f) Work experience in public or governmental organization is an advantage; and
• (g) Eligible to take up employment in the U.S.

*The selected candidate with more than three years of relevant experience may be appointed at a higher salary.

Job Description

This is a Monday to Friday full time (8:45am to 5:45pm) in office position. Reporting to the Office Manager, the Senior Administrative Assistant/Bookkeeper will be responsible to:

• (a) Assist in the preparation of office budget and fund allocation;
• (b) Assist in monthly and yearly reconciliation, process payment, account receivable and reimbursement;
• (c) Prepare, verify and process payrolls;
• (d) Liaise with financial institutions on behalf of the office;
• (e) Assist in any ad hoc duties involving accounting and bookkeeping as requested.

Term of Appointment

Two and a half years’ contract term, starting April 2024. Upon completion of the contract term, the employee may be eligible for a new contract, based on an assessment of overall performance over the first contract term.

Benefits*

• Medical and dental insurance coverage (insurance premium to be shared by employer and employee on a 85:15 basis)
• Vacation leave;
• Paid sick leave; and
• 10% end-of-contract gratuity, to be paid upon satisfactory completion of the employment contract.
• * Full benefits will begin upon successful completion of the three-month introductory period.

Conditions

1. To be considered, a formal application must be submitted before the deadline on March 18, 2024. Please see below for details.

2. The official employment offer is contingent upon a successful background check. As a foreign mission, our office must fulfill the accreditation requirements for the candidate we hire and their family with the US State Department. The candidate we extend this employment offer to must agree to these conditions prior to the actual commencement of the contract. There are no exceptions or caveats to this policy.

Application

An application form can be downloaded at https://www.hketowashington.gov.hk/recruitment_tender.html

The completed application form, with copies of supporting documents, should be submitted by e-mail to the Office Manager at hketo@hketowashington.gov.hk. Alternatively, hard copies could be mailed to the Office Manager at Hong Kong Economic and Trade Office, 1520 18th Street NW, Washington, DC, 20036.

Applications must be submitted on or before March 18, 2024.

Candidates who are shortlisted to further undergo the selection process will receive an invitation in due course. All applicants, including those who are not residing in Washington, D.C. should make their own arrangements to attend any in-person assessment (including interview), if invited, at their own expense. Only shortlisted candidates will be notified of the result of their applications. If a candidate is shortlisted for in-person assessment, original copies of certificates and transcripts of education, record of previous employment and written reference letters, must be produced at the in-person assessment.

Enquiries

Any enquiries concerning the recruitment exercise should be submitted via Indeed or by email to HKETO.

General Notes

• This is not a position within the Civil Service establishment of the Government of the Hong Kong Special Administrative Region (HKSAR). The candidate appointed is not on civil service terms of appointment and conditions of service. He/she will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
• The terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
• It is HKSAR Government policy to place people with a disability in appropriate jobs wherever possible. Applicants with disabilities are considered on equal terms with other applicants.

Job Type: Full-time

Salary: $45,888.00 - $64,176.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 3 years (Required)

Ability to Relocate:

• Washington, DC 20036: Relocate before starting work (Required)

Work Location: In person