Senior Administrative Assistant, Project Administrator in Minnetonka, MN

UnitedHealth Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a diverse team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together. 

The Senior Administrative Assistant will serve as a core part of the team responsible for providing administrative and Business Segment Liaison (BSL) support to the UnitedHealth Group Real Estate Services (RES) Vice President and organization.

You will enjoy the opportunity to work hybrid telecommute/in-office (average 3 days in office per week) at the UnitedHealth Group Corporate Headquarters in Minnetonka, MN.

 Primary Responsibilities: 

• Provide administrative support to Real Estate Services team members
• Provide communications and program management support for real estate initiatives across entire team.
• Coordinate with Corporate Services Shared Services and third party provider communications and change management teams
• Support coordination of team activities and large events (Town Halls, Culture Club, etc.)
• Manage calendars, coordinate travel (domestic and international), prepare expense reports
• Schedule and set-up resources and technology needed for meetings and events, e.g., conference rooms, catering, Teams/Zoom/WebEx, telepresence
• Manage inventory of department office supplies and place orders for replenishment as needed
• Compile and/or integrate information needed to complete reports, presentations and documents
• Review documents to ensure accuracy and quality, and revise as needed
• Answer incoming calls and facilitate handling requests for information
• Act as the primary Business Systems Liaison (BSL) for the Real Estate Services (RES) team including internal UHG systems (Secure, Concur, Contractor Management, etc.)
• Attend required trainings, regularly review resources and network with other BSLs to stay up-to-date on role requirements and solutions
• Manage onboarding and offboarding experience and assist hiring managers with all sourcing and systems access
• Procure and distribute hardware, software and supplies for new hires and existing staff supplies within department standards and company procedures to meet business priorities
• Maintain and update the RES SharePoint site
• Maintain and distribute employee lists as needed (e.g., organization charts, email distribution list, etc.)
• Interact with individuals at all levels of the organization and third party real estate providers/alliance partners; represent the team with professionalism and integrity
• Effectively collaborate with team members to provide back-up support as needed
• Contractor IDs (CID) input, database management and report generation
• Collaborate and coordinate with third party real estate providers  

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. 

Years of post-high school education can be substituted/is equivalent to years of experience

Required Qualifications: 

• 3 years of Administrative Assistant experience, including complex calendar and email management, travel scheduling, expense management, etc. Experience in similar roles with directly transferrable experiences will be considered
• Experience supporting leaders at the Vice President level (or higher) in a highly matrixed organization
• Experience coordinating leader travel arrangements and expense management
• Experience handling onboarding, offboard and other office management responsibilities
• Intermediate or higher proficiency with Microsoft Office including Microsoft Word (create correspondence and work within templates), Microsoft Excel (ability to sort, filter, and create simple spreadsheets), and Microsoft Outlook (email and calendar management) and Microsoft PowerPoint (creating and editing slides and presentations) 

Preferred Qualifications:

• PMP Certification
• International travel coordination experience
• Experience supporting 3 or more leaders simultaneously

  *All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy. 

 At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.    

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.      

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.