Secretary - Main Office

Secretary - Building
Columbia Central
 
JOB SUMMARY:
To insure the efficient operation of the elementary school office so that this department can make its maximum contribution to the needs of students and staff.  To use discretion when gathering and handling personal information of students. To interact positively and collaboratively with others, using tact, patience, and courtesy.
               
ORGANIZATIONAL RELATIONSHIPS:
Reports to the Building Principal
QUALIFICATIONS:

• High School Diploma
• Previous School Office Experience Preferred
• Working knowledge of office procedures, equipment, and record keeping.
• Knowledge and proficiency in the use of computers and various word processing, database and spreadsheet programs.
• Excellent interpersonal and communication skills.
• Integrity, flexibility, and ability to maintain employee and student confidentiality.

ESSENTIAL FUNCTIONS:

• Maintaining student records as required; keeping all student/staff concerns confidential
• Monitoring locked doors and greeting visitors
• Answering and routing incoming telephone calls
• Typing forms, photocopying materials, memos, newsletters, etc.
• Completing all school mailings
• Requesting records of new students and sending records with transferring students
• Assisting with report cards and progress reports
• Maintaining an organized office space
• Assisting in preparing instructional materials
• Mail distribution
• Ordering, storage and/or distribution of office supplies
• Registration of new and returning students
• Assist in scheduling substitutes for classrooms
• General assistance to all members of the community including students, staff, parents, and community members including assuming needed responsibilities of the school clerical staff and school nurse at times they are not available
• Follows the District Code of Ethics.
• Adheres to the published policies and procedures of the District as published on the District website.
• Performs other duties as required.

 
Financial Responsibilities including but not limited to
                1.  Monitoring petty cash
                2.  Completing purchase orders for staff and office needs
                3.  Filing substitute and staff time sheets
                4.  Collecting various fees
                5.  Scheduling room use for evening activities
 
PHYSICAL ACTIVITY:

• Ability to lift 25lbs.
• Occasional sitting, standing, walking, talking, bending, lifting, and stooping required.

 

• Occasional travel to various school locations required.

WORK ENVIRONMENT:

• Work is performed in an environment where unusual temperature, noise, and hazards are relatively nonexistent.
• Occasional need for work to be performed outside of the normal work day.

TERMS OF EMPLOYMENT:

• Days per year TBD (2023-2024 school year, 204 days)
• Hours per day TBD
• Twelve sick days per year
• Four personal days per year
• Vacation days as stated in Policy 5:330
• At-will position
• FLSA Non-Exempt
• Salary based on experience and market as determined by Board of Education.

PERFORMANCE EVALUATION:

• Two evaluations will be conducted during the first year of employment (45 and 90 days)
• After the probationary period, evaluations will be completed in accordance with administrative procedure.