Address
Form of work
SalaryPOSITION SUMMARY:
Performs administrative office support within the Correctional Facility, including composition and the handling of confidential and security information.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Must always maintain confidentiality.
- Utilizes PC to print and generate various court and parole-related documents (booking sheets, court-ordered assessments, sentencing letters, work release letters, County Parole Applications, State Parole Summaries, etc.)
- Provides data entry for department by entering information and editing documents (Excel, OMSe, Kronos).
- Responsible for retrieval of information from various platforms and generation of reports.
- Provide assistance in maintaining, organizing, retrieving, entering, and submitting data on grants and provides reports on such.
- Verifies and manages payroll for contracted employees and inmates.
- Coordinates and schedules special visits as appropriate (MHU, RHU, etc.)
- Sorts and collates inmate request forms.
- Maintains a professional and courteous demeanor while interacting with all staff, inmates and public.
- Provides direct administrative support to Program Specialists, Case Managers, Captain of Security, Administrative Lieutenant, Hearing Officer and Supervisors.
- Schedules appointments and meetings.
- Assists in the compilation and composure of letters, reports, security bulletins, etc. as directed.
- Screens and refers phone calls.
- Maintains various files.
- Ability to work without direction.
- Ability to work effectively with the public and other agencies.
- Performs other duties and assignments as required.
QUALIFICATIONS REQUIRED:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Any combination of experience and training that affords the applicant an opportunity to gain the above listed knowledge, skill and ability.
- High School diploma or equivalent.
- Proficient in the use of a computer. Must have knowledge of Microsoft Office Suite, specifically Excel, and a minimum keyboard skill of 45 wpm.
- Three years’ secretarial/administrative assistant experience required.
- Good verbal and written communication skills.
- Integrity, punctuality, and professionalism.
Position: | Secretary
FUNCTIONAL REQUIREMENTS:
Physical Demands: (Check all that apply)
Balancing | X | | Stooping | X | | Pushing | X
Climbing | X | Crouching | X | Pulling | X
Crawling | X | Kneeling | X | Handling | X
Standing | X | Sitting | X | Talking | X
Turning | X | Reaching | X | Hearing | X
Seeing | X | Color Vision | X | Depth Perception | X
Mobility | X |
Lifting: (Check one) | Carrying: (Check one)
X | Light | (0-20 lbs) | X | Light | (0-10 lbs)
Aptitudes: (Check all that apply)
Form perception | X | | Problem solving | X
Motor coordination | X | Working speed (ex.wpm) | 45
Finger dexterity | X | Manual dexterity | X
Computer/VDT ability | X | General learning ability | X
Clerical perception | X |
Environmental Conditions: (Check all that apply)
Extreme cold | | | Extreme heat |
Temperature changes | | Wet conditions |
Humid conditions | | Exposure to fumes |
Exposure to blood and body fluids | | Noise and vibration | X
Exposure to chemicals | | Poor ventilation |
Inclement weather conditions; Inside/outside weather conditions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
