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Salary- High school graduate or equivalent required; College degree in business/administration preferred
- Minimum two (2) years secretarial experience required; specific experience in executive-level setting or in education industry preferred
- Ability to effectively present information and respond to questions from supervisors, co-workers, and the general public in a timely manner
- Ability to independently analyze challenges and problem-solve
- Proficiency with MS Excel, Word required
- Excellent customer service required
- Current child abuse, criminal and FBI clearances
- Clearance as an MA provider by Commonwealth of PA and federal government (conducted by CCIU upon hire)
- Provide comprehensive administrative support to program administrators and supervisors, facilitating efficient day-to-day operations within the Innovative Educational Services Division.
- Utilize a variety of databases and project management software with fluency to store, process, analyze, and extract information.
- Generate and prepare various documents, including text and presentations, by transcribing, formatting, designing templates and graphics, and editing data.
- Support project implementation by organizing and coordinating the necessary purchasing and dissemination of materials, supplies, resources, etc. with colleagues.
- Create and deploy processes that support budget management for the implementation of fiscal resources including federal, state, and local grants, customer budgets, and contractor leadership. Monitor and communicate fiscal expenditures to the Division administrators and supervisors, ensuring financial integrity.
- Develop routine financial reports, budget outlines, and processes that allow administrators and colleagues to make data-informed decisions in critical areas of operation (enrollment, budget projects, program efficiency, audience analysis, etc.)
- Safeguard sensitive information by diligently overseeing the creation and secure storage of confidential reports, such as service agreement details. Strict confidentiality regarding all Intermediate Unit personnel records and sensitive district/client data. This also includes managing document transmission and maintaining a systematic filing system.
- Efficiently coordinate and optimize staff schedules to ensure seamless operations.
- Support the establishment, improvement, and enhancement of collaborative, exceptional and innovative customer relations processes.
- Frequently communicate and attend to varying projects, tasks, demands and customer needs.
- Act as a pivotal liaison among program administrators, supervisors, school districts, state entities, and other departments, promoting interdepartmental communication when necessary.
- Exceed the standard expectations of the role, displaying initiative and commitment to undertake additional tasks as required for the Division's success.
- Consistently deliver high-quality work, demonstrating attention to detail and a commitment to excellence in all job functions.
- Implement new, cutting-edge technological tools, platforms, and digital integration strategies that streamline.
- Perform other duties as assigned/needed related to supporting the Division's projects, operations, and continual advancement.
- Excellent medical, prescription, vision and dental coverage at minimal cost to employee
- If medical, prescription, vision and dental coverage is not needed, up to $1,000 in opt-out payments available
- Life insurance in amount of 1x annual salary paid by CCIU
- Long-term disability insurance effective 31st day of illness/injury
- Retirement through PSERS, PA's Public School Employees Retirement System
- Worker's Compensation
- New employees receive 5 vacation days, 12 sick days, and 2 personal days annually
- Tuition reimbursement available
- 2023-2024 Support Benefit Summary.pdf
- Job Description-IES Secretary.Updated.11.27.23.pdf
JobID: 3253
Position Type:
Secretarial & Administrative Support/Secretary
Secretarial & Administrative Support/Secretary
Date Posted:
3/26/2024
3/26/2024
Location:
ESC
ESC
Closing Date:
04/09/2024
04/09/2024
At the present time, a vacancy for a Secretary exists within the division of Innovative Educational Services of the Chester County Intermediate Unit, located at the Educational Service Center in Downingtown, PA.
The CCIU is a dynamic educational service agency providing quality, innovative and cost-effective programs and services to enhance the lives of students, educators and members of our communities.
The CCIU provides services to the 12 school districts in Chester County. This includes services to nearly 86,000 public and non-public school students and over 6,000 educators. The Chester County Intermediate Unit is one of 29 regional educational agencies established by law in Pennsylvania in 1971. Working between the Pennsylvania State Department of Education and the local school districts, the Intermediate Unit's mission is to provide services that can be offered most economically at the regional level.
Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!
We strive to hire exceptional, diverse, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.
If you are looking for an exciting, challenging opportunity to grow your career, don’t wait – apply today to make Team CCIU even stronger tomorrow!
Quick Facts:
Location:Educational Services Center (ESC) - 455 Boot Road, Downingtown, PA 19335
Benefits Eligible: Yes
Anticipated start date: at the conclusion of the hiring process
Schedule/Work Hours: Monday through Friday, 7.5 hrs plus 30 minute unpaid lunch break; 12 month position (260 days)
Exempt Status: Non-exempt position (overtime eligible)
Salaried or Hourly: Salaried
Remote Work Available: Some remote may be possible but is not guaranteed
Summary of Position:
This position involves the independent performance of secretarial work entailing a high degree of responsibility, discretion, and confidentiality. The goal of the Secretary is to strengthen internal and external processes related to project implementation, data collection, and customer relations to strengthen the CCIU as a premiere educational service agency in Chester County and beyond. In addition to performing secretarial duties, the incumbent will perform a variety of administrative functions that support the Division's fiscal and operational responsibilities at the time of the program directors in the Division. This includes, but is not limited to, information processing regarding Division and organization developments, budgets, grants, inter-agency and school district relationships, and personnel issues. The work is distinguished by the frequent exercise of independent judgment in providing information regarding departmental policies and practices and in planning the routine of an office.
Qualifications:
Duties and Responsibilities:
Salary 2023-24 School Year:
Support Hay, Band 10
$39,468 - $49,335 annually, based upon experience in a similar position
Support Staff Benefits:
SD
Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.
Attachment(s):
- High school graduate or equivalent required; College degree in business/administration preferred
- Minimum two (2) years secretarial experience required; specific experience in executive-level setting or in education industry preferred
- Ability to effectively present information and respond to questions from supervisors, co-workers, and the general public in a timely manner
- Ability to independently analyze challenges and problem-solve
- Proficiency with MS Excel, Word required
- Excellent customer service required
- Current child abuse, criminal and FBI clearances
- Clearance as an MA provider by Commonwealth of PA and federal government (conducted by CCIU upon hire)
- Provide comprehensive administrative support to program administrators and supervisors, facilitating efficient day-to-day operations within the Innovative Educational Services Division.
- Utilize a variety of databases and project management software with fluency to store, process, analyze, and extract information.
- Generate and prepare various documents, including text and presentations, by transcribing, formatting, designing templates and graphics, and editing data.
- Support project implementation by organizing and coordinating the necessary purchasing and dissemination of materials, supplies, resources, etc. with colleagues.
- Create and deploy processes that support budget management for the implementation of fiscal resources including federal, state, and local grants, customer budgets, and contractor leadership. Monitor and communicate fiscal expenditures to the Division administrators and supervisors, ensuring financial integrity.
- Develop routine financial reports, budget outlines, and processes that allow administrators and colleagues to make data-informed decisions in critical areas of operation (enrollment, budget projects, program efficiency, audience analysis, etc.)
- Safeguard sensitive information by diligently overseeing the creation and secure storage of confidential reports, such as service agreement details. Strict confidentiality regarding all Intermediate Unit personnel records and sensitive district/client data. This also includes managing document transmission and maintaining a systematic filing system.
- Efficiently coordinate and optimize staff schedules to ensure seamless operations.
- Support the establishment, improvement, and enhancement of collaborative, exceptional and innovative customer relations processes.
- Frequently communicate and attend to varying projects, tasks, demands and customer needs.
- Act as a pivotal liaison among program administrators, supervisors, school districts, state entities, and other departments, promoting interdepartmental communication when necessary.
- Exceed the standard expectations of the role, displaying initiative and commitment to undertake additional tasks as required for the Division's success.
- Consistently deliver high-quality work, demonstrating attention to detail and a commitment to excellence in all job functions.
- Implement new, cutting-edge technological tools, platforms, and digital integration strategies that streamline.
- Perform other duties as assigned/needed related to supporting the Division's projects, operations, and continual advancement.
- Excellent medical, prescription, vision and dental coverage at minimal cost to employee
- If medical, prescription, vision and dental coverage is not needed, up to $1,000 in opt-out payments available
- Life insurance in amount of 1x annual salary paid by CCIU
- Long-term disability insurance effective 31st day of illness/injury
- Retirement through PSERS, PA's Public School Employees Retirement System
- Worker's Compensation
- New employees receive 5 vacation days, 12 sick days, and 2 personal days annually
- Tuition reimbursement available
- 2023-2024 Support Benefit Summary.pdf
- Job Description-IES Secretary.Updated.11.27.23.pdf
JobID: 3253
Position Type:
Secretarial & Administrative Support/Secretary
Secretarial & Administrative Support/Secretary
Date Posted:
3/26/2024
3/26/2024
Location:
ESC
ESC
Closing Date:
04/09/2024
04/09/2024
At the present time, a vacancy for a Secretary exists within the division of Innovative Educational Services of the Chester County Intermediate Unit, located at the Educational Service Center in Downingtown, PA.
The CCIU is a dynamic educational service agency providing quality, innovative and cost-effective programs and services to enhance the lives of students, educators and members of our communities.
The CCIU provides services to the 12 school districts in Chester County. This includes services to nearly 86,000 public and non-public school students and over 6,000 educators. The Chester County Intermediate Unit is one of 29 regional educational agencies established by law in Pennsylvania in 1971. Working between the Pennsylvania State Department of Education and the local school districts, the Intermediate Unit's mission is to provide services that can be offered most economically at the regional level.
Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!
We strive to hire exceptional, diverse, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.
If you are looking for an exciting, challenging opportunity to grow your career, don’t wait – apply today to make Team CCIU even stronger tomorrow!
Quick Facts:
Location:Educational Services Center (ESC) - 455 Boot Road, Downingtown, PA 19335
Benefits Eligible: Yes
Anticipated start date: at the conclusion of the hiring process
Schedule/Work Hours: Monday through Friday, 7.5 hrs plus 30 minute unpaid lunch break; 12 month position (260 days)
Exempt Status: Non-exempt position (overtime eligible)
Salaried or Hourly: Salaried
Remote Work Available: Some remote may be possible but is not guaranteed
Summary of Position:
This position involves the independent performance of secretarial work entailing a high degree of responsibility, discretion, and confidentiality. The goal of the Secretary is to strengthen internal and external processes related to project implementation, data collection, and customer relations to strengthen the CCIU as a premiere educational service agency in Chester County and beyond. In addition to performing secretarial duties, the incumbent will perform a variety of administrative functions that support the Division's fiscal and operational responsibilities at the time of the program directors in the Division. This includes, but is not limited to, information processing regarding Division and organization developments, budgets, grants, inter-agency and school district relationships, and personnel issues. The work is distinguished by the frequent exercise of independent judgment in providing information regarding departmental policies and practices and in planning the routine of an office.
Qualifications:
Duties and Responsibilities:
Salary 2023-24 School Year:
Support Hay, Band 10
$39,468 - $49,335 annually, based upon experience in a similar position
Support Staff Benefits:
SD
Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.
Attachment(s):
