Secretary - Director Of Human Resources

Position Type:
Secretarial and Clerical/Secretary - Dir Personnel
Date Posted:
12/19/2023
Location:
Administration BuildingJob Title: Secretary - Principal Elementary Wage/Hour Status: Nonexempt
Reports to: Campus Principal Pay Grade: AS 5 - 217 days
Dept./School: Assigned Campus Date Revised: September 28, 2023
PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
QUALIFICATIONS:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Ability to follow written instructions
Ability to operate multi-line phone system
Preferred Experience:
One to three years secretarial or clerical experience, preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using a computer
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using a typewriter or a computer
3. Maintain a daily teacher attendance log and records for substitute teachers
4. Monitor and process personnel time records including leave requests and reports
5. Compile information and submit to central office according to established deadlines
6. Maintain school calendar of events
7. Responsible for the input of TEAMS/PEIMS data as directed

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for principal
2. Assist students, teachers, and parents as needed
3. Receive incoming calls, take reliable messages, and route to appropriate staff
4. Provide excellent customer service to all students, staff, parents, and community members

Files

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication
2. Update handbooks, policy manuals, and other documents as assigned

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records
2. Prepare and process purchase orders
3. Receive, store, and issue supplies and equipment
4. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s)
5. Assist with coordination of faculty meetings and campus activities
6. Assist with campus budget preparation
7. Maintain inventory of fixed assets, equipment, and supplies

Other

1. Sort, distribute, or deliver mail and other documents
2. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence
3. Maintain confidentiality of information
4. Participate in staff development training programs when appropriate
5. Keep informed and comply with all state and district policies and regulations concerning primary job functions
6. Coordinate building usage and special events and activities

Equipment Used:
Personal computer and peripherals, copier, fax machine, scanner, typewriter, and calculator
WORKING CONDITIONS
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. This job description is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Approved by: Randy Davis Date: September 28, 2023