School Secretary - Career Center

• High school diploma
• Proficiency in technology skills appropriate for the position.
• Proficiency in grammar skills.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO

Principal

JOB GOAL

To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.

PERFORMANCE RESPONSIBILITIES

• Maintains student database for attendance, personal, and grading records.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Maintains a regular filing system, as well as a set of locked confidential files, and processes incoming correspondence as instructed.
• Places and receives telephone calls and records messages.
• Orders and maintains supplies as needed.
• Performs any assigned bookkeeping tasks.
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Assigns duties to and supervises the work of clerical office personnel.
• Welcomes visitors and arranges for their comfort, and screens unexpected callers in accordance with predetermined policy.
• Maintains such student records as shall be required.
• Maintains a daily attendance staff log.
• Maintains a log of visitors to the school.
• Types a variety of material such as letters, student records, reports, memos, and monthly statements from rough drafts or corrected copy.
• Files correspondence, invoices, cards, or other records in prescribed manner, depending upon the practice of the department to which assigned.
• Assists in keeping update of inventory.
• Maintains supplies for the continuous operation of office equipment.
• Receives, sorts, and delivers all incoming mail.
• Prepares parcels for mailing or shipping, and receives and distributes shipments from truckers and delivery services.
• Receives and delivers interoffice written communications.
• Answers questions of callers according to school policy, takes messages for staff members, and pages authorized personnel over the intercom system.
• Maintains an alphabetical file of staff members’ names, room locations, and telephone extensions to expedite relaying of calls.
• Keeps records of toll charges.
• Assumes prime responsibility in the processing of student attendance and inputting of data on office computer.
• Performs such other duties as may reasonably be prescribed by the principal.

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 25 lbs. Other physical demands that may be required are as follows:

• Pushing and/or pulling
• Climbing
• Stooping and/or kneeling
• Reaching
• Talking
• Hearing
• Seeing

TEMPERAMENT (Personal Traits)

• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Adaptability to accepting responsibility for the direction, control, or planning of an activity.
• Adaptability to dealing with students.
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria.

CAPACITY AND ABILITY REQUIREMENTS

• Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.
• Intelligence: The ability to understand instructions and underlying principles. Ability to reason and make judgments.
• Verbal: Ability to understand meanings of words and the ideas associated with them.
• Numerical: Ability to perform arithmetic operations quickly and accurately.
• Manual Dexterity: Ability to move the hands easily and manipulate small objects with the fingers.
• Form Perception: To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures.
• Color Discrimination: Ability to perceive or recognize similarities or differences in colors or shades or other values of the same color.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.

TERMS OF EMPLOYMENT

Salary and work year to be established by the Board.