School Secretary

Position Summary: The School Secretary coordinates and organizes office administration and procedures to ensure the school organizational effectiveness and efficiency. Duties and responsibilities include but are not limited to the following:

Position Responsibilities:

• Runs the school office in a professional manner
• Maintains copiers and other office equipment
• Answers the phones and greets visitors
• Maintains sign-out sheets and issues visitor passes when needed
• Provides basic admissions information to prospective families
• Provides secretarial support to administration and staff
• Assists the bookkeeper with parent & family enrollment information
• Sends, receives, and distributes mail daily
• Organizes office supplies for teachers and staff
• Monitors student health and distributes medication as needed
• Coordinates weekly information for Parent Envelope communication for all school families
• Student Files: Maintains student files with all required documentation and sends student files as requested.
• Student Attendance: Oversees student attendance on Gradelink daily.
• School Tours: Conducts school admission tours as requested.
• Car Line: Assists with before and after school carline drop off and pickup.
• StudentSupervision: Provides supervision during recess/lunch as needed.
• Used Uniforms: Manages dispersing used uniforms to families as needed.
• Performs other duties as assigned by the principal.

Religious Qualifications:

• Active, practicing Roman Catholic (preferred)
• Respects and understands a Catholic school philosophy.

Professional Qualifications

• Exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Portrays a professional demeanor

Physical Requirements:

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a phone system. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Holy Trinity School, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.