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SalarySummary
THIS JOB POSTING IS OPEN FOR 15 BUSINESS DAYS
Applications will be accepted from
April 8, 2024 through April 16, 2024 at 4:00 P.M.
Applications will be accepted from
April 8, 2024 through April 16, 2024 at 4:00 P.M.
To provide highly responsible, complex, and confidential secretarial support to a principal of a school. To coordinate the secretarial and clerical services of the school and to disseminate information to staff, parents, students, and the community in both English and Spanish.
Receives direction from a Principal. Exercises functional and technical supervision over clerical staff at assigned school site.
Representative Duties
Duties may include, but are not limited to, the following:
- Serve as personal secretary to a school principal; may take and transcribe dictation; type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, verbal instructions or transcribing machine recordings; compose correspondence related to responsibilities assigned.
- Assist principal in the maintenance of the school budget; transfer Monies between accounts; record data and balance accounts; complete and process purchase orders, requisitions and reimbursements; maintain appropriate records.
- Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; when necessary, refer inquiries and complaints to appropriate staff.
- Compile data for special projects; collect and assemble data and background materials for a variety of reports.
- Supervise and train clerical personnel within the school office; plan, prioritize, assign, supervise, and review the work of staff involved in the school activities.
- Participate in the selection of staff; provide or coordinate staff training; work with employees deficiencies; implement discipline procedures.
- Perform a variety of duties using a computer in daily work activities; update and maintain a variety of records and reports.
- Maintain master calendar for school functions and usage; maintain calendars and schedules of activities, meetings, and various events; coordinate activities with other departments, the public and outside agencies.
- Open, read, and distribute mail; review incoming mail to the principal; determine priority and/or action to be taken by the principal.
- Prepare and disseminate special bulletins and memoranda.
- Perform general clerical work including filing, scheduling appointments and meetings.
- Organize and maintain filing systems; maintain records relating to specific area of assignment.
- May record student attendance; telephone parents to confirm status of absent students; provide regular attendance reports to the District offices.
- Organize and maintain payroll sheets and payroll books, conference sheets and overtime reports and distribute payroll checks.
- Serve as school registrar; enroll and transfer students.
- Verify and review materials for completeness and conformance with established regulations and procedures.
- Independently compose routine letters from marginal notes or verbal instructions; compose routine correspondence.
- Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.
- Order, store, and issue office and instructional supplies; maintain inventory records; process invoices and purchase orders.
- Administer first aid; act as school nurse as required.
- Orient sub teachers; assign keys, sign payroll sheets, review attendance procedures and day's schedule.
- Keep current on all laws, rules, and regulations, and District policies, rules and regulations.
- Working with confidentiality in dealing with students and staff regarding personal matters.
- Perform related duties as assigned.
Minimum Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of responsible secretarial and clerical experience preferably including one year in a public school.
Education:
Equivalent to completion of the twelfth grade or higher, supplemented by specialized secretarial or clerical coursework/training.
Education:
Equivalent to completion of the twelfth grade or higher, supplemented by specialized secretarial or clerical coursework/training.
Special Requirement
This position requires applicants to have bilingual proficiency in both English and Spanish language.
Typing Requirement:
45 net words per minute
A typing test will be administered to verify typing speed.
Employment Standards
Application Filing
Applications for this position will be accepted online only during the specified recruitment period. Applicants will receive notifications electronically by email only.
Applications for this position will be accepted online only during the specified recruitment period. Applicants will receive notifications electronically by email only.
Examination
The examination components consist of a qualifying written multiple-choice exam, skills performance exam, and structured oral interview. Applicants meeting the minimum qualifications will be required to take the exam and notified via email communication of the scheduled date, time, and location. A valid picture identification is required prior to admittance.
After the exam procedure concludes for this recruitment, an eligibility list will be established to fill future vacancies. When eligibility lists include open and promotional lists of qualified persons through competitive examination, the promotional list will be used first, unless otherwise stated on this bulletin.
TENTATIVE EXAM DATE: Week of April 22, 2024. Subject to change as necessary.
Work Schedule
This position works full-time eight (8) hours per day, 40-hour work week, and observes an 11-month work calendar.
Salary and Benefits
The salary rate for a new employee is at the first step of the appropriate five-step salary schedule for this position. The probationary period is 130 work days (not counting sick, industrial accident). Upon becoming permanent, a one-step salary advance shall be granted with future annual advances up to the fifth step of the salary schedule.
The District provides and contributes to a comprehensive benefits package (medical, dental, vision, term life insurance) per contract year for each employee and eligible dependents.
Holidays and Leaves
Seventeen (17) paid holidays that fall within the work year, pursuant to the District's Collective Bargaining Agreement with California Schools Employees Association Chapter 296 (CSEA).
Individuals employed five (5) days a week for a fiscal year of service shall be granted twelve (12) days leave of absence for illness or injury, exclusive of all days not required to render service to the District. Vacation is earned at the prescribed rate as part of compensation, and does not become vested until after completion of the initial probationary period.
Work Environment
Indoor office setting. Some exposure to temperature changes in climate-controlled environments and inclement weather when visiting adjacent offices/buildings; exposure to fragrances, cleaning and sanitizing agents, office noise (i.e. telephones, standard office equipment, computers, office personnel).
Physical Demands
The usual and customary methods of performing the job's functions require the following demands: sitting for extended periods; some lifting, carrying, pushing, and/or pulling; some stooping, squatting, reaching, and twisting at waist; sitting for extended periods; hand and finger dexterity for keyboarding/typing, use of computer mouse and touchpad, and writing instruments; vision and hearing in normal range with or without correction.
EQUAL OPPORTUNITY EMPLOYER
In accordance with Federal civil rights law, civil rights regulations and policies, the Palmdale School District, its offices, and employees, are prohibited from discriminating based on age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, immigration status, marital status, nationality, parental status, pregnancy, race, religion, sex, sexual orientation, political beliefs, or association with a person or a group with one or more of these actual or perceived characteristics, or reprisal or retaliation for prior civil rights activity in any program or activity.
For further information regarding Palmdale School District's non-discrimination, sexual harassment and Title IX policies and/or Coordinator contact information, please
For further information regarding Palmdale School District’s Personnel Sexual Harassment Board Policy, BP 4119.11, please
https://www.palmdalesd.org/cms/lib/CA02000054/Centricity/Domain/54/PSD%20Sexual%20Harrassment%2005242021.pdf(Download PDF reader)
