School Office Assistant - 220 Day (2023-2024 School Year) Whs

Position Type:
SECRETARIAL/CLERICAL/School Office Assistant
Date Posted:
12/12/2023
Location:
WOODLAND HIGH
Date Available:
As Soon As Possible
Closing Date:
Until Filled
Position Title: School Office Assistant
Division: School
Reports To: Principal and/or Assigned Supervisor
FLSA Status: Non-Exempt
Salary Schedule: SS4 (244), SS4-1 (220), SS4-2 (200), SS4-3 (190)
Work Days: 244, 220, 200, or 190
Evaluation Tool: HCSCEE
JD Revision Date(s): 8/22; 6/23
2023-2024 salary schedules may be accessed via the following link: 2023-2024 HCS Salary Schedules. To enlarge the view, scroll down to the bottom of the salary chart and "download the document."
The School Office Assistant shall perform secretarial and clerical duties, and maintain effective and efficient office operations.
Essential Duties:

• Perform receptionist duties by answering the telephone, assisting and directing callers, and greeting, announcing, or routing visitors.
• Perform general clerical and secretarial functions, including but not limited to typing, copying, and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining the supervisor's calendar, maintaining records and files, processing mail, ordering supplies, etc.
• Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
• Attend and/or make arrangements for meetings or special events as requested.
• Ensure classrooms and other positions have daily coverage.
• Enter staff leave as required; secure subs as required.
• Process new and withdrawing students as required.
• Maintain student records as required.
• Maintain integrity of confidential information related to students and staff.
• Create and maintain correspondence as assigned.
• Attend to student needs as required.
• Provide exceptional customer service on a daily basis, and maintain professional practices.
• Perform other duties and responsibilities as assigned.

Qualifications:

• Minimum of a High School Diploma or state-approved High School Equivalency (HSE), required.
• One to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.
• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
• Must be regularly, predictably, and reliably at work.
• Ability to be present at the physical worksite.
• Must perform tasks involving prolonged periods of standing, walking, and sitting.
• Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
• Must be able to properly and consistently supervise students, particularly during emergency situations.
• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.